Blue Mound Memorial Library

February 2018 Meeting Minutes

Attendance:

Anne Byard, President

Kathy Brownlee, Vice President

Diana Kupish, Secretary

Dani Noland, Trustee

Julie Jones, Library Director

Alice Reed

 

At 6:00 p.m. The meeting was called to order by President Anne Byard.

 

The Board recited the Pledge of Allegiance.

 

Secretary’s Report:  Diana read the minutes from the January 22, 2018 meeting.  Kathy Brownlee made a motion to accept the minutes as read.  Dani seconded.  The motion carried.

 

Treasurer’s Report:  The Treasurer’s Report was reviewed.  Everything looked good.  

 Dani Noland made a motion to accept the Treasurer’s Report as presented.  Kathy Brownlee seconded.  Motion carried.  Alice received the FY 2017 Annual Financial Report Completed by our CPA Sid Duffer which is required to go to the State of Illinois each year.  The report was passed around for review.  Alice also met with Lydell Kallenbach from the Lion’s Club to discuss their contribution for the Easter Egg Hunt.  In the past the Lion’s Club donated $2000 for the activity, however, their donation this year and in the foreseeable future will be reduced to $1000.  The board discussed how to handle the loss of funds on the event and decided to proceed this year using program funds and consider the financial impact for next year’s program.

 

Librarian’s Report:

  • Bookworm began in February.  Julie visited the First graders at Meridian on February 1st and encouraged them all to visit the library and to get a library card if they don’t have one.    

     

  • Lego Club met on Saturday February 17th.  There were only six in attendance. Alice interjected that low attendance was common during the winter when weather plays a part and it competes with so many school activities and sports.  She assured Julie that it always picks up when the weather improves and kids want to get out more.     

     

  • Story Time continues. There were 25 in attendance.

     

  • Julie attended the Small Public Library Meeting at the end of January with the Stonington Library Director.

     

  • Upcoming Events include:

    • Amariah Rauscher – March 8th at 6:30 pm  an Illustrator for children’s books

    • Senior Freeze – March 21st 1-3 pm  will include Circuit Breaker information

    • Easter Egg Hunt – March 24th 1 pm

 

  • Julie is looking into starting a Book Club lead by Lindsey Sheppard and hosting a Coffee and Conversation weekly gathering at the Library.  Alice said the library used to have something similar and can see that it fills a need for many in the community.  Promoting it is the key.

     

  • Erin Ireland and Julie will be attending a book repair workshop on March 2nd in Lincoln.

  • Julie is about to send out letters to those with overdue books and wanted clarification on the policy of allowing someone with an overdue book to check out a book under a parent’s card.  The board told Julie that it is Board Policy not to allow anyone on the chronically overdue to check out anything under any name until the books are returned and the fines paid. 

 

Old Business: None

 

New Business:

  • Anne asked everyone to review the library policies and be ready to make suggestions to update those policies at the next meeting.  The Technology Policy has not been updated since 2013 and Alice added that thinking outside the box for possible improvements to the library’s technology is how the library got the scanner which was a novelty when it first arrived. 

 

  • 2018 Mowing Season is approaching.  Jerry Reichert has agreed to continue to do the mowing for the library this year.  Anne will take care of the weeds.

     

  • Memorial Fund:  Memorials for Jill White has reached $2295.  The family has asked the library to come up with a Wish List that the family could use to make a decision as to how to best honor their loved one and help the community.  Several ideas were brought up by Julie including: new chairs (with wheels) to replaces the 40 year old chairs that have already once been re-upholstered and are splitting again, rectangular tables for the front of the library, a nice bookcase, a sculpture or strained glass window hanging, or sponsor Summer Reading Program.  Kathy Brownlee and Anne Byard agreed to be on a committee to consider these ideas and to develop other options. 

 

Other: Dani said that she believes permitting patrons only a half hour on the computer for games has negatively impacted attendance to the library.  Alice agreed that she had heard comments at school that confirms that impression.  Dani would like to set the Computer time to one hour year around, except if someone is using the computer for homework or research.  

 

Personnel:  None.

 

Motion to adjourn:  Dani Noland moved to adjourn the meeting; Kathy Brownlee seconded; motion carried.  Meeting adjourned at 7:15 p.m.

 

Diana Kupish, Secretary

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