Blue Mound Memorial Library

January 2018 Meeting Minutes

Attendance: 

Anne Byard, President 

Kathy Brownlee, Vice President 

Diana Kupish, Secretary 

Amy Brown, Treasurer 

Matt Dilbeck, Trustee 

Dani Noland, Trustee 

Julie Jones, Library Director 

Alice Reed 

 

At 6:00 p.m. The meeting was called to order by President Anne Byard. 

 

The Board recited the Pledge of Allegiance. 

 

Bryce Thiele, Blue Mound’s Fire Chief, attending this meeting to provide Fire Safety instructions and demonstration to the board and attendees.  Some of the major points discussed included: the need for two escape routes in any building, operational fire extinguishers and someone knowledgeable in their use, always call 911first prior to attempting to extinguish the fire, and everyone should leave the building until the fire department declares it safe to reenter.  There is an estimated six minute lag time in Blue Mound before the Fire Department could arrive due (in part) to it being an all volunteer fire department and their travel time.  The library’s fire extinguishers are designed to extinguish a fire the size of a trash can.  They should be inspected annually and certified every five years.  The hang tag indicates the date the extinguishers were last serviced, inspected, and certified.  Inspections and servicing is completed for the library annually by a private firm.  There has been a recall on all fire extinguishers with a plastic handle.  Bryce demonstrated the proper use of fire extinguishers and allowed attendees to practice it as well.  The acronym for proper extinguisher use is PASS: Pull (key ring), Aim, Squeeze (handle), Sweep (area on fire from the bottom which is the source of the fire).  There are several types of extinguishers available but the ones in the library are designed to extinguish paper fire and will leave a powdery residue which is difficult to clean up.  Bryce offered to provide further hands on training for the entire staff upon request.      

 

Secretary’s Report:  Diana read the minutes from the October 25, 2017 meeting.  Kathy Brownlee made a motion to approve the minutes as read.  Amy Brown seconded.  The motion carried. 

 

Treasurer’s Report:  The Treasurer’s Report was reviewed.  There was nothing unusual.  Dani Noland made a motion to accept the Treasurer’s Report as presented.  Kathy Brownlee seconded.  Motion carried.   

 

Librarian’s Report:  

  • The library received a Thank You from Think Outside the Box for the book donation during the Farm Progress Show.     

 

 

  • Julie asked the board for clarification or guidance regarding closing the library due to bad weather.  It was discussed and decided that there should not be a blanket policy to follow other libraries or even the school.  It should be determined event by event.  The Librarian can make the decision or call the board president for final determination.  Currently public notices of library closures due to inclement weather is provided through the local television station, WAND, library answering machine, BM Community page on Facebook, and Facebook.  In the event that library staff cannot get into town due to bad roads in the country, staff would contact someone in town to open the library.      

 

  • Any holiday that falls on a Sunday would trigger the library to close on Monday.  If the holiday falls on a Saturday, the library would close on the Saturday.  The board made the decision to remain open for Columbus Day because it would give children a safe place to go when not in school.   

 

  • Other dates in 2018 were discussed so Julie can prepare the 2018 calendar required to be published.  Memorial Day (May 28th): the board will meet on Tuesday, May 29th.  Veterans’ Day is on Sunday so the Library will be closed on Monday, November 12th.  Christmas Eve will be on Monday in 2018, so the library will close at 2:00 

 

  • Santa will be visiting the library on December 2nd so the library is looking for helpers and cookie donations.  Also the library is looking for an alternate Santa due to medical issues.  A gentleman from Arthur has been contacted and Bob Brownlee may be available.     

 

  • Ladies Night Out was a very nice evening with 13 vendors and about 50 attendees.  The library broke even collecting $150 for the event The library took over the potato bar and may want to try to get another kids group to do it in the future.  Dani informed the board that it was also “Pack the Gym” night at the school (planned just two weeks earlier) which certainly impacted attendance.  Alice reminded the board that the purpose of library events needs to be determined in advance (whether the goal is fund raising or to promote the library and its services). If it is fund raising, a similar event was scheduled the following week with about 40 vendors and it was very well attended; the library may consider joining with other groups in the future.  Generally, school events will supersede library events for attendance.   

 

  • Story Time has finished for the Fall.  It was once again a great program with 19 to 24 children in attendance weekly.   

 

  • The Lego Club met on November 18th with 6 children in attendance. 

 

  • Coats for Kids Drive was successful with two large boxes full of coats collected.  They were taken to the Peerless Cleaners who cleaned them and then delivered them to Dove or another organization for distribution to children who would otherwise not have coats this winter.  

 

 

  • Julie attended two worthwhile meetings on November 7th in Forsyth: Talent Showcase and Free Form Meeting.  Both were helpful and informative and made for a full day.    

 

Old Business: 

  • The required documents have been signed at the bank to add Kathy Brownlee to the list of authorized signatures to the library’s checking account.  The possibility of adding the entire board to the list was discussed but rejected at this time 

 

New Business:  

  • The entire Library Board read and signed the “Trustee Duties and Responsibilities” document provided by Illinois State Library Administration.  Anne asked if anyone had questions as to any conflicts with our Library Policy Several items were discussed including the necessity for Closed Sessions minutes to be included for the record.  We do not have closed sessions so it is not an issue. It was decided that existing library policy meets requirements and the needs of the library.  No changes need to be made.  

 

  • Greg Mathias has informed the board that he will no longer be available for snow removal for the library.  Dani Noland said Mayor Scott Younger said the village would take care of it.  She will call Lynn Wilcox to ensure he understands that it would need to be cleared before 10:00 a.m. each day.  The issue was raised in the past concerning employees shoveling the snow and Workman’s Comp does not cover this type of work for library staff.    

 

Other: Dani said she believes the reduction of game time of the computer to one-half hour may have discouraged children from coming to the library to use the computer.  Extending it back to an hour at a time during Christmas Break was agreed upon.  However, it is also agreed that the staff has the right to use their discretion to curtail this privilege if they feel it is necessary.  This change will not be advertised or promoted but will be eased in during the school’s Christmas break, again at the discretion of library staff.   

 

Personnel:  Alice Reed and Julie Jones were excused in order to discuss the Christmas bonus.  The bonus from 2016 was reviewed for comparison.  It was decided that Monica, Erin, Lindsey, and Carolyn would receive a $50 bonus and Alice and Julie would be given a $75 bonus.  Dani Noland made a motion to accept the proposal and Amy Brown seconded.  The motion carried.   

 

Matt Dilbeck announced that he would be starting a new job which will require one year training in Phoenix, AZ effective December 30, 2017.  They are keeping their home in Blue Mound and will be returning after that one year of training.  Instead of resigning from the board, he will be absent for most of the meetings during 2018 but will attend whenever he is in area on meeting dates.  He will then resume his board position in 2019.    

 

Motion to adjournDani Noland moved to adjourn the meeting; Kathy Brownlee seconded; motion carried.  Meeting adjourned at 7:15 p.m. 

 

Diana Kupish, Secretary 

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