Blue Mound Memorial Library

August 2019 Meeting Minutes

Attendance:

Anne Byard, President  

Diana Kupish, Secretary  

Nancy Gorden, Trustee

Amy Brown, Treasurer

Kathy Brownlee, Trustee

Dani Noland, Trustee  

Julie Jones, Library Director

Alice Reed, Consultant 

 

At 6:00 p.m. the meeting was called to order by President Anne Byard  

 

The Board recited the Pledge of Allegiance.  

  

Budget Hearing: Alice Reed presented Ordinance No 19-2 setting the budget and making appropriations for necessary expenditures for Fiscal Year 2019-2020. Alice reminded the Board that every few years the budget should be evaluated by an attorney to ensure all legal requirements are met and should consider having it done in the spring of 2020.   After reviewing the budget, Dani Noland made a motion to approve Ordinance 19-2 setting forth the Budget and making appropriations of sums of money for all the necessary expenditures of the Blue Mound Memorial Public Library District, Macon County, Illinois for Corporate purposes for the Fiscal Year beginning July 1, 2019 and ending June 30, 2020 as presented.  A Roll Call vote was taken with Anne Byard, Nancy Gorden, Kathy Brownlee, Dani Noland, and Amy Brown voting ‘Aye’.  There were no ‘Nay’ votes.  Ordinance 19-2 passed.    

 

Amy Brown made a motion to close the Budget hearing and resume the regular meeting of the Board of Trustees for the Blue Mound Memorial Library. Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.

 

The regular meeting of the Board of Trustees resumed at 6:08 p.m.

Secretary’s Report:  The minutes for the July 22nd  Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review.  Julie verified that everyone received the minutes electronically.  Kathy Brownlee made a motion to accept the Minutes as presented. Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes.    

  

Treasurer’s Report:   The Treasurer’s report was presented in writing and reviewed by the Board of Trustees. The invoice from Trimble’s Construction has been paid and the money transferred to give the Building & Equipment account a zero balance.  The MMDA Special Reserve account has a balance of just over $47,000 after all transfers were complete. Kathy Brownlee made a motion to accept the Treasurer’s Report as presented.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.  

Librarian’s Report:    

  • The Library will be closed on September 2nd for Labor Day.
  • The gas smell previously reported was fixed on 8/9/19 by Jon Estes. It needed a small part (a coupler) and the library has not yet been invoiced for the work done.    
  • A Lantern with a Candle from the Secret Garden of Decatur was sent on behalf of the staff and board members of the Library after the passing of David Rice (employee, Monica Reynolds’ father). Anne read the Thank You note received from the family.
  • A patron would like to be personally involved in the decision making process for the memorial money donated. The patron would also like a plaque attached to the item with “In Memory of…” name engraved on it. While input from family members is appreciated when memorial money has been donated to the library, the final decision for the best use for the funds is made by the Board of Trustees. Attaching plaques to memorial items stopped many years ago. Anne offered to explain library policy to the family.
  • Seth Gault’s obituary was passed around and it was decided to place a brick on the Memorial Walk in his memory. A card of condolence will be sent to his family with our intentions.
  • There is a slow faucet drip in the bathroom sink that will need attention
  • Thanks to Sandi Anderson’s attention and watering, the flowers in the front of the library are looking good.
  •  
  • Library Activities: 
  • The Bookmarks project held during the week of August 5th through August 10th was a met with enthusiasm and skill by 50 children making the bookmarks. Some children returned the next week to see if there were any left over.
  • Book Club met on August 16th to discuss the book “Of Mess and Moxie” by Jen Hatmaker with 9 in attendance.
  • Summer Reading Pool Party on July 24th with 60+ children attending, marked the close of the Summer Reading Program. Of the 165 children who registered for the program, 132 completed it and there were 5 who missed it by one week.
  • Up Coming Programs Include:   
  • 1000 Books Before Kindergarten Program began in August with twelve children signed up (Julie had prepared for 20 but it’s not too late. Others may still sign up).
  • Book Club will meet on Thursday, September 19th at 6:30 p.m. to discuss the “The Shack” by William Paul Young
  • LEGO Club will begin on Saturday September 21st at 10:00 a.m. Julie is looking for ideas to increase participation. She knows other kids who are into LEGOs but family scheduling conflicts may prevent their participation.   
  • Story Time will begin on October 2nd. Sandi Anderson and Janet Damery have offered to help. Dani Noland also said she would be able to help. Old Business:    
  • Other: 
  • New Business:  The library has received two bids from Curt Swigert Landscaping to replace or reseed the grass in front of the building: Reseed $480. Replace with Sod $840. Amy suggested making the front entry area more appealing with a patio atmosphere including benches, bike rack, and flowers. The sidewalk needs to be replaced and should be done before working on improving the condition of the grass. The Board of Trustees agreed to Table the decision on the grass until other alternatives have been investigated.
  • Roof: The Bids were reviewed: Shingles for $10,011.90 and metal roof for $14,350.75.   Dani asked, ‘what was the grade of shingles; are they commercial grade (or contractor grade)?’ The bid merely identifies them as ‘Landmark Shingles’.   Before proceeding, this question must be clarified. Table until the question is answered.      
  •  
  • Nancy Gorden wanted to make mention that she was impressed as she observed Erin helping a student get information for school project
  • Crafting for a Cause may be a project given to Monica to lead.Personnel:  NoneMotion to adjourn:  With no further business to discuss,  Kathy Brownlee moved to adjourn the meeting;  Amy Brown seconded.   The motion carried with all ‘Aye’ votes.  Meeting adjourned  at 6:54 p.m.   
  •  
  •  
  •  
  •  

Diana Kupish, Secretary

There are currently no items in this folder.