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Blue Mound Memorial Library

February 2021 Board Minutes

Attendance:

Anne Byard, President

Nancy Gorden, Vice-President

Diana Kupish, Secretary

Amy Brown, Treasurer

Dani Noland, Trustee

Sharon Reynolds, Trustee

Julie Chapman, Trustee

Alice Reed, Consultant

Julie Jones, Librarian

 

Monday, February 22, 2021 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines (including wearing masks and social distancing), in the annex of the Library with two board members seated at opposite ends of 8' tables, spaced several feet apart. The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for February, 2021

 

The Board recited the Pledge of Allegiance.

 

Secretary's Report: President, Anne Byard verified that each Board member received and reviewed the January 25, 2020 Minutes that had been emailed. Amy Brown made a motion to accept the Minutes as presented. Nancy Gorden seconded the motion. The motion carried with all "Aye" votes.

 

Treasurer's Report: The Treasurer's Report was presented in writing and reviewed by the Board of Trustees. Julie Chapman made a motion to accept the Treasurer's report as presented. Sharon Reynolds seconded the motion. The motion carried with all "Aye" votes.

 

Librarian's Report:

  • The Per Capita Grant is finished and filed.
  • Communication has been made with the new editor of the Blue Mound Leader.
  • Adam’s Memorial requested the Library wait until we have 5 bricks for the Memorial Walk before bringing them for engraving.
  • Statement of Economic Interest forms were distributed to all Board members and returned to Julie to get in the mail to Macon County Clerk, Josh Hanner’s office on Tuesday, February 23, 2021.
  • Carolyn Wetzel is doing well and getting around using a walker. She has expressed her appreciation for the Library’s help and concern during her rehabilitation.Library Activities:

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  • Bookworm – has not had many participating, perhaps due to the reduction in reading requirements from 10 books per night to only two.
  • Story Time to Go – has had a promising start with 56 children already signed up.

  • Upcoming Programs:
  • Story Time on the Go - Participants will check out a book and receive a take-home craft, activity page, and treat. The program will continue through March.
  • Senior Freeze – Representatives from Macon County Clerk, Josh Tanner’s office are scheduled for March 17th from 1:00 – 3:00 p.m. to explain the program and provide help as needed.
  • Easter Egg Hunt – tentatively scheduled for March 27th. (This would be the 17th year for the Easter Egg Hunt which started in 2004.)Old Business:

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  • Air Purifier – tabled from January. After discussion by the Board it was agreed that the Library does not have an air quality problem so the purchase of an Air Purifier would be superfluous. Dani Noland made a motion not to get an air purifier for the Library. Julie Chapman seconded the motion. The motion carried with all ‘Aye’ votes.
  • Mural – Artist Amariah Rauscher has ordered the supplies needed for the Mural and is hopeful to be able to start on the project as soon as the weather improves.New Business:
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  • Easter Egg Hunt has been a highly anticipated and popular community event since 2004 under the direction of Alice Reed. Dani asked if Alice wanted to take the lead on this event again this year. Alice agreed but with the COVID restrictions, changes would have to be made. The bunny costume was used in 2020 by the Fire Department in a drive-by parade through town. Alice will get with the Fire Department and see what (if anything) they had in mind for 2021. Options were discussed. Similar to the Christmas Program, the Easter Egg Hunt will be a drive-by event. Alice will work on the details. Help will be needed for filling the bags and distribution.
  • Policy Review needs to be done annually. The entire Board should review the policies and let the Board know of any problems which may have been noticed. The Technology Policy needs to be reviewed in greater detail and Anne suggests a Committee be assigned to determine if the Blue Mound Library is doing all that is feasible considering the size of our Library to serve the needs of our community. This will be tabled until the March Board meeting.Other:  

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    • Snow Removal – The Village removes the snow when they are able but sometimes it is not done before the employees arrive to open the Library. With liability concerns, Dani asked if the Library should try to hire someone who could make sure the entrance is cleared before employees arrive. Several names were mentioned. Dani will try to find someone for the job.Personnel:
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  • Problems and concerns were discussed to get feedback from the Board. Staff meetings are recommended.  

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Motion to Adjourn: With no further business to discuss, Nancy Gorden made a motion to adjourn the meeting. Dani Noland seconded the motion. The motion carried with all "Aye" votes. The meeting adjourned at 7:40 p.m.

The next Regular Board Meeting will be Monday, March 22, 2021 at 6:00 p.m.

                                                                                                                Diana Kupish, Secretary

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