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Blue Mound Memorial Library

February 2022 Board Meeting Minutes

Attendance:

Nancy Gorden, Vice-President

Amy Brown, Treasurer

Diana Kupish, Secretary

Julie Chapman, Trustee

Dani Noland, Trustee

Julie Jones, Librarian

Alice Reed, Consultant

 

Monday, February 28, 2022 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines, in the annex of the Library with not more than two board members seated at opposite ends of 8’ tables, spaced several feet apart.  The Blue Mound Memorial Library Vice-President, Nancy Gorden, called to order the Board of Trustees meeting for February, 2022.

 

The Board recited the Pledge of Allegiance.

Secretary’s Report: Vice-President, Nancy Gorden verified that each Board member received and reviewed the January 24, 2022 Minutes that had been emailed.  There were no questions. Amy Brown made a motion to accept the Minutes as presented.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.

 

Treasurer’s Report:  The Treasurer’s Report was presented in writing.  Alice Reed clarified the Balance Sheet Report for the IMRF/Social Security line shows a balance of $51.38 which will go negative in the future reports because there are three people eligible to draw IMRF funds (Julie Jones, Anne Byard, and Linda Perona.  This has never happened to the Library before but the funds are available and will be transferred as necessary. With no further questions, Dani Noland made a motion to accept the Treasurer’s report as presented.  Amy Brown seconded the motion.  The motions carried with all “Aye” votes.

Librarian’s Report: 

  • The Library was closed on February 2nd and 3rd due to a winter storm which came through the area. Another winter storm came through on February 17th prompting the Library to close early.
  • State Mask Mandate ended. Staff and employees may use their own discretion to wear masks or not.  Signs regarding masks will be removed. 
  • Ellie Fitzpatrick’s sports schedule conflicts with the library schedule. They will try to work through it with the help of the other employees.        

 

Library Activities:

  • Bookworm was the entire month of February but has not drawn much activity from the school children because the program only requests that the children read three books per night.
  • Book Club did not meet in February due to weather. They will meet on Thursday, March 17th to discuss ‘In An Instant’ by Susan Redfern and ‘March’ by Geraldine Brooks.  The meeting will be hosted by Kia Thomas and Jeannie Barnes..
  • Lego Club met on Saturday, February 19th with six children from two families attending.
  • Story Time began February 9th with an average of 22 children attending. Dani Noland has been pulling the program together with the appreciated assistance of Library friends, staff, and board sharing the information on social media which seems to be the preferred method of communication among the younger parents.  

 

Upcoming Programs:

  • Story Time will continue meeting on Wednesday mornings through the month of March.
  • Book Club will meet on Thursday, March 17th to discuss ‘In An Instant’ by Susan Redfern and ‘March’ by Geraldine Brooks. The meeting will be hosted by Kia Thomas and Jeannie Barnes..
  • Lego Club will meet again on Saturday, March 19th.
  • Easter Egg Hunt is scheduled for Saturday, April 9th with preparations on Sunday April 3rd.

 

Old Business: 

  • Sexual Harassment Prevention Training has been completed by all Board attendees and have turned in their certificates.
  • A question was brought up in the January meeting regarding the reported an unusually high program expense in the amount of $539.25. Nancy Gorden looked into the item and reported that the Treasurer’s report in January covered November and December which accounted for the higher than usual amount and also noted that it included goodies for the Christmas program from Hobby Lobby, Wal-Mart, Sam’s, Kroger, Dollar Tree and Staples.  Amy Brown made a motion to accept the clarification for the Dec/Jan Program expense item in the January Treasurers report.  Julie Chapman seconded the motion.  The motion carried with all ‘Aye’ votes.

 

New Business:

  • Jerry Reichert indicated he will continue mowing for the Library in 2022.
  • Nancy Gorden call Case Lawn Care to confirm they will continue weed control applications during the growing season. She will also contact Curt Swigert concerning seeding the space between the Library and the Mason Hall.  She will also let both know the seeding and weeding schedule so they do not work against each other. 
  • Greg Mathias has been doing a great job with snow removal. Julie did request that he also scoop around the side door to allow access to the garbage containers. 
  • Julie will remind employees that they are not allowed to shovel or even throw salt out to improve access to the Library because it is not in their job description and therefore would not be covered under the Library’s liability insurance. The Library’s Worker’s Comp insurance premium would be increased if they were allowed to do these jobs.   
  • Library checks require two signatures. It is not usually a problem but recently both signers were out of town on payday creating a hardship on employees.  After some discussion, Dani Noland made a motion to add at least five Board members on the signature card for the checking account only at the First National Bank of Pana in Blue Mound.  Amy Brown seconded the motion.  Amy Brown, Nancy Gorden, Dani Noland, Diana Kupish and Julie Chapman will be authorized signers.   The motion carried with all ‘Aye’ votes.
  • Easter Egg Hunt will be back in the park on Saturday, April 9th. Alice is gathering items for the event and they are being stored at the Community Center.  Amy Brown made a motion to approve payment of $75 for the rental of the room at the Community Center if it is needed.  Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes. 
  • Kids need volunteer hours but have not stepped up to help with the Easter Egg preparations. Julie will call some people she knows who have helped in the past.  Preparations will be at 1 p.m. on April 3rd at the Community Center. 
  • Problem with the lock on the Book Drop Box. Nee to get a new lock which could cost $100 from Atlas Lock and Alarm.  Alice suggested waiting until the fall to make the purchase since the lock problem seems to be a winter weather issue. 
  • Electricity breaker issue in the annex has been an ongoing problem when multiple crock pots are heating on the same area and they need to be in the same area for the Library programs. Julie Chapman made a motion to have an electrician give the Library an estimate on upgrading the electrical lines/breaker box in the annex.  Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes.  
  • The Library has been offered three new (2016 in the box) desktop computers including tower, keyboard, and mouse. Aaron Damery has indicated these computers would be perfect to replace the service computers now in the Library.  Discussion of disposal of the old computers will be discussed at the next Board meeting (in March).
  • A long time ago, the Library Board discussed and included in the policy procedures to follow if a Board member was absent more than three months. Anne has been gone for medical reasons since November 22nd so this issue should be discussed to be clarified, modified, or nullified.  Put it on the Agenda for April. 

 

Personnel:  Anne Byard has been absent due to medical issues since November 22nd, 2021.  Amy Brown made a motion to appoint Nancy Gorden as ‘Acting President’ until Anne Byard returns.  Dani Noland seconded the motion.  The Motion carried with all ‘Aye’ votes. 

 

Other:  None

 

Motion to Adjourn:  With no further business to discuss, Julie Chapman made a motion to adjourn the meeting.  Dani Noland seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 7:33 p.m.

 

The Next Regular Board Meeting will be Monday, March 28, 2022 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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