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Blue Mound Memorial Library

January 2020 Meeting Minutes

Attendance:

Anne Byard, President  

Nancy Gorden, Vice-President

Diana Kupish, Secretary  

Amy Brown, Treasurer

Dani Noland, Trustee  

Julie Chapman, Trustee

Sharon Reynolds, Trustee

Alice Reed, Consultant

Julie Jones, Library Director

 

At 6:00 p.m., the Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees Meeting for January, 2020.   

 

The Board recited the Pledge of Allegiance.  

  

Secretary’s Report: The minutes for the November 25th Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review.  Julie verified that everyone received the minutes electronically. Nancy Gorden made a motion to accept the Minutes as presented. Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.    

  

Treasurer’s Report:   The Treasurer’s report was presented in writing and reviewed by the Board of Trustees. Alice explained that the Building and Equipment Fund only shows a negative on paper.  A transfer will be made (from the MMDA-Special Reserves) to cover the roof project in the amount of $14,350.75.  There were no further questions. Dani Noland made a motion to accept the Treasurer’s Report as presented.  Sharon Reynolds seconded the motion.  The motion carried with all ‘Aye’ votes.  

 

Librarian’s Report:    

  • Julie finished and submitted the Per Capita Grant along with the Expenditure Report and the Illinet Interlibrary Loan & Reciprocal Borrowing Statistical Survey.
  • Gray Granit Bricks were ordered at $40 each. Half ($2,700) was submitted with the order.
  • Both Macon County Clerks and Christian County Clerks have been faxed the updated board members for filing a Statement of Economic Interest.
  • Memorial Walk brick for Jill White was laid and plaque for Kathy Brownlee was put up for her membership on the board from 2013-2019.
  • Copy Machine was fixed on 12/19/19. It was a broken part.
  • Toilet leak was repaired on 1/13/20 by Nolan Plumbing.
  • Greg Thiele call in December looking for old pictures of buildings in Blue Mound to add to his museum. The Board agreed that the original picture should remain in the library but Greg could take a picture of it and get it copied.
  • Windows 7 no longer provides support services. The library will need to upgrade to Windows 10 at $89 per computer. One is done, and there are five more to be upgraded.
  • Landscaping Committee needs to be formed to discuss ideas and provide suggestions on spicing up the front of the library to make it more inviting. Boundaries and limited space are considerations for bike rack, bench, or sculpture. Amy Brown, Alice Reed, and Julie Chapman agreed to work on ideas for the project. Anne Byard, although not officially on the committee, will also attend.
  • Julie will attend the Small Public Library Meeting in Windsor on 2/7/2020.
  • The Library will be closed on Monday, 2/17/2020 for Presidents’ Day
  • All performances for Summer Reading have been booked.
  • Julie will be taking a vacation day over the Presidents’ Day weekend from 2/13- 2/17.
  • Lindsey has taken a new social work job which will reduce her availability to Fridays.     Library Activities: 
  •  
  • Mr. and Mrs. Clause stopped by to visit the Library on Saturday, December 7th from 9:30 – 12:00. (Bill Deetz and Rose Reichert) We had 85 children attend along with family members.
  • Coffee and Conversation continues to meet every Tuesday at 10:30 with from 6-8 regular visitors. Last week was a small group of 3 but they stayed around until 1 pm.
  • The Pinochle Card Group continues to meet on 1st and 3rd Tuesdays of each month at 1:00 in the Library Annex.  
  • Book Club 15 members met December 19 to discuss the book The Spirit of the Season by Fern Michaels at Charro’s in Taylorville. Ten members met on January 16th to discuss Small Great Things by Jodi Picoult.
  • Artwork by Karrigan True was displayed at the Library the months of December and January.  
  • Up Coming Programs Include:   
    • Bookwork is the entire month of February
    • Julie will be at the Grade School on February 3rd to talk to all the 1st graders
    • Story Time begins February 5th
  • Lego Club will meet on Saturday, February 15th
  • Book Club will meet Thursday, February 20th at 6:30 to discuss the book, The Rosie Project by Graeme SimsionOld Business:  

  •  
  • Storage: Nancy Gorden spoke to the Township Supervisor regarding availability of space in the Community Center. There is a room off of the pantry and behind the boys restroom and off the gym. It is small with limited lighting but seems to be big enough for our storage purposes. The only problem is that the door doesn’t lock. Alice mentioned that if Easter prizes are stored in that space, it needs to be locked. Also, she will need work space to put the Easter baskets and prizes together. Nancy will check into it further. The subject will be tabled for another month to look into locks and insurance. Amy Brown made a motion to table any decisions until the February meeting to give Alice and Nancy time to further investigate the space available at the Community Center. Dani Noland seconded the motion. The motion carried with all ‘Aye’ votes.
  • Roof: Alice explained in the Treasurer’s Report that the Building and Equipment Fund only shows a negative on paper. A transfer will be made (from the MMDA-Special Reserves) to cover the roof project in the amount of $14,350.75.
  • New Business: 
  • Amy Brown made a motion to welcome Julie Chapman to the Board, replacing the vacancy left by Kathy Brownlee which ends April, 2021. Dani Noland seconded the motion. The motion carried with all ‘Aye’ votes.
  • The calendar is being prepared for 2020 with some holidays needing clarification:
    • Memorial Day falls on May 25th which is also the day usually set for the Board meeting. Dani Noland made a motion to move the Board meeting to Tuesday, May 26th. Amy Brown seconded the motion. The motion carried with all ‘Aye’ votes.
    • The Library is closed for Good Friday but open for 2 hours on Saturday. The Library is always closed on December 25th which falls on a Friday in 2020. Nancy Gorden made a motion to close the Library on the Saturday after the Good Friday and again on the Saturday after December 25th allowing Library employees an opportunity to spend some quality time with their family over the holiday weekends. Sharon Reynolds seconded the motion. The motion carried with all ‘Aye’ votes.     
    • Diana Kupish, Secretary  
    •  
    • Motion to adjourn:  With no further business to discuss,  Julie Chapman moved to adjourn the meeting;  Sharon Reynolds seconded the motion. The motion carried with all ‘Aye’ votes. The meeting adjourned  at 7:25 p.m.  
    • Personnel:  None
    • Other: None

 

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