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Blue Mound Memorial Library

July 2022 Board Meeting Minutes

Attendance:

Nancy Gorden, Vice President

Amy Brown, Treasurer

Diana Kupish, Secretary

Julie Chapman, Trustee

Dani Noland, Trustee

Julie Jones, Librarian

Alice Reed, Consultant

 

Monday, July 25, 2022 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in the annex of the Library.  The Blue Mound Memorial Library Vice President, Nancy Gorden, called to order the Board of Trustees meeting for July, 2022.

 

The Board recited the Pledge of Allegiance.

Secretary’s Report: President, Anne Byard verified that each Board member received and reviewed the June 27, 2022 Minutes that had been emailed.  There were no questions.  Amy Brown made a motion to accept the Minutes as presented.  Dani Noland seconded the motion.  The motion carried with all “Aye” votes.

 

Treasurer’s Report:  Two Treasurer’s Reports were presented in writing representing the Fiscal Yearend of 2021-2022 and the first month report of FY 2022-2023.  Alice pointed out the anticipated negative balance in IMRF on the Balance Sheet Report section of the of the yearend report.  The Easter Egg Hunt section of the Balance Sheet still has a negative balance as the Library awaits promised donation from the Lion’s Club. It was decided not to do any bookkeeping adjustments on this matter.

  • Julie Chapman made a motion to transfer $2,414.53 from Corporate Funds to the IMRF on the Balance Sheet to cover that (bookkeeping) deficit. Dani Noland seconded the motion. The motions carried with all “Aye” votes.
  • Dani Noland made a motion to accept the Treasurers Report with the above stated transfer. Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes. 

Librarian’s Report: 

  • Working on extra once a month Thursday night Programs, starting in the fall. The following are set up: 
    • Sept 1st: Adult Yoga for Beginners from 6:30 – 7:30 with Debby Berry
    • Oct 6th: Medicare – Questions and Answers with Tom Gallion (broker – represents the individual and has all options available vs. agent – represents the insurance companies and serves their interests).
    • 3rd: Next of Kiln – Reindeer Plate $24 per person at 6:00 (need at least 6 participants)
    • 8th Christmas Wrapping Party – library supplies tables, wrapping paper, tape, scissors and snacks

              (During the discussion with the Board, Alice suggested that the December program is not

              necessary because we have the Santa program.  Other suggestions include: Charcuterie,

             Woodworking

              with Larry Bonn, Fishing with Austin Chapman)

  • Collecting puzzles for jigsaw puzzle library. Looking for all kinds, sizes, and age groups.

 

Library Activities:

  • Kids Book Club met on June 30th and discussed the book Crenshaw by Katherine Applegate with 6 children attending and 12 books checked out. It was a very nice evening.  
    • Kids Book Club also met on July 21st to discuss Charlotte’s Web by E. B. White with 9 children attending and 13 books checked out.
    • The group is considering a graphic novel for another meeting.
  • Book Club (adults) met on July 21st in Mt. Zion to see the movie ‘Where the Crawdads Sing’. Several members also met early for dinner before going to the movie together. 
  • Summer Reading hosted a performance from Happy Faces Entertainment on June 29th with about 50 people attending. (It was scheduled at the same times as the STEM Camp which may have accounted for the low attendance.)
    • The Snake and Turtle show was held on July 13th with 92 people attending.
    • Annual Ball game and Kona Ice truck on July 20th had 75 people attending. It was very hot.

 

Upcoming Programs:

  • Book Club will meet August 18th to discuss Nineteen Minutes by Jodi Picoult and will be hosted by Jill Chlebus.
  • Summer Reading will wrap up on Wednesday, July 27th with the Pool Party at Blue Mound Swim Club from 10:00 until noon, weather permitting.  
  • Kid’s Book Club will meet August 18th to discuss Ghost by Raina Telgemeier.
  • Food Science Program on August 1st and 3rd at 10:00 in the Annex, designed for children entering third grade and up.

 

Old Business: 

  • Bid for electric work in the Annex: Nancy Gorden talked to Rob who said that he will provide the requested detailed information on the invoice when it is submitted.  Story Time resumes on September 22nd, so ideally, it would be nice if the work is completed by September 16th.
  • Flag Pole – preliminary work was started by Trimble Construction to get the flag pole set including the hole dug, cement poured, and sleeve placed ready to set the pole. The sleeve  provides a layer of protection in the event that the pole is broken again; replacement would then be simple.    
  • Roof Repair replacing a few shingles was completed on July 6th by Trimble Construction for $130.
  • Review of Minutes by Julie Chapman and Anne Byard: Julie Chapman found and marked with a post-it note, one item in the New Business section from February 28, 2022 involving the replacement of three computers.  “Discussion of disposal of the old computers will be discussed at the next Board meeting (in March).”  This was not addressed in March.  However, when replacing the old computers with the new ones, Aaron Damery cleared the memory from the old computers and disposed of the old equipment. This issue has been addressed and resolved.     

 

 

New Business:  

  • Budget Hearing: next month August 22nd
  • Julie received solicitation from the Secretary of State to offer renewal stickers for vehicles. With the bank offering that service just across the street, it was decided that there was no benefit for the Library to do it too. 

 

Personnel:  None 

 

Other:  None

 

Motion to Adjourn:  With no further business to discuss, Amy Brown made a motion to adjourn the meeting.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 6:35 p.m.

 

The Next Regular Board Meeting will be Monday, August 22, 2022 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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