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Blue Mound Memorial Library

June 2022 Board Meeting Minutes

Attendance:

Anne Byard, President

Nancy Gorden, Vice President

Amy Brown, Treasurer

Diana Kupish, Secretary

Sharon Reynolds, Trustee

Julie Chapman, Trustee

Dani Noland, Trustee

Julie Jones, Librarian

Alice Reed, Consultant

 

Monday, June 27, 2022 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in the annex of the Library.  The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for June, 2022.

 

The Board recited the Pledge of Allegiance.

Secretary’s Report: President, Anne Byard verified that each Board member received and reviewed the May 23, 2022 Minutes that had been emailed.  There were no questions.  Nancy Gorden made a motion to accept the Minutes as presented.  Amy Brown seconded the motion.  The motion carried with all “Aye” votes.

 

Treasurer’s Report:  The Treasurer’s Report was presented in writing.  Dani Noland made a motion to accept the Treasurer’s Report as presented.  Sharon Reynolds seconded the motion.  The motions carried with all “Aye” votes.

Librarian’s Report: 

  • Summer Reading is off to a great start with 178 children enrolled. Forty-two are from the after school program. 
  • The Blue Mound Memorial Library Summer Reading Program made the front page of the Decatur Herald and Review covering the Water Show activity on June 8th at Wise Park. It was a nicely written article that went into a second page.  
  • The Library needs a new adult Book Club leader since Lindsey Shephard is moving.
  • Guard rail from the gas station has been stripped, repainted, and replaced in front of the Mural on 6/2/2022. It looks much better.
  • Ellie Fitzpatrick will be attending Millikin in the fall but plans to continue working at the Library.
  • The annex is being used three times a week for Speech Therapy with two different speech therapists.
  • Tom Jones weeded the Memorial Garden and Jerry also sprayed around for weeds. This is in addition to the weed treatment from Case Lawn Care who maintains the lawn area.
  • Julie is considering starting a puzzle library for patrons. It has been 5 years since anyone has checked out any of the VHS tapes and about the same length of time since anyone checked out any of the Books on Cassette tapes.  After some discussion, the Board agreed that it is reasonable to be ‘done with them’.  With those items gone, it would be a perfect place for jigsaw puzzles. 
  • The copy machine was purchased from Watts in 2013. Since we have a Service Contract with Watts, Julie was notified that repair parts are getting increasingly difficult to find.  It is still working but there may be a time when it will be not repairable.      

 

Library Activities:

  • Book Club met in the annex on May 25th with 13 people attending. They discussed The Radium Girls by Kate Moore.  Neysa Downs led the group.
  • Book Club also met on June 16th at Arpeggio Winery with 11 people attending. They discussed Black Heels to Tractor Wheels by Ree Drumond.  The meeting was led by Jan Ritter.
  • Summer Reading hosted the Water Show on June 8th at Wise Park and was well attended.
    • Softee Truck was here June 15th with 94 people attending.    

Upcoming Programs:

  • Book Club will be going to the movie to see Where the Crawdads Sing in July.
  • Summer Reading will be having a program from Happy Faces Entertainment on June 29, the Snake and Turtle Show on July 13th, the annual Wiffle Ball game with Kona Ice on July 20th, and the Summer Reading will conclude with the Pool Party.  
  • Kid’s Book Club: has elicited interest and ten children have signed up and picked up the first book, Crenshaw by Katherine Applegate. There will be snacks and some simple crafts.  The first meeting will be on June 30th to discuss Crenshaw, the next meeting will be on July 21st to discuss Charlotte’s Web by E. B. White.  Mindy Marion and her daughter Addison will be helping with the book club.

 

Old Business: 

  • Bid for electric work in the Annex: While it looks like Rob Holthaus does intend to take on the project, the Library still needs “prevailing wages” and “all materials” on the bid since the Library is a government body.  Rob and family are out of town at this time but Nancy Gorden will again contact Rob Holthaus to request the added verbiage. 
  • Flag Pole is at Trimble Construction. Jack indicated it will be installed at the end of this week or next week.   (Julie will get a new flag to put on the new flag pole.)

 

New Business:  

  • Set a Date for the Budget Hearing: August 22nd
  • Budget Committee Report: Tentative Budget for 2022-23 was distributed indicating income from Macon County and Christian County property taxes of $68,500 (remains the same as in the 2021-22 budget). Expenses increase by $3,000 from the 2021-22 budget ($77,500 in 2021-22 to $80,500 in 2022-23), primarily due to the mandatory minimum wage hike going up a dollar per hour effective in January, 2023.   Dani Noland made a motion to accept the proposed budget for 2022-23 as presented.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.   
  • Jerry Reichert asked for a raise for mowing each time from $30 to $35 due to the increase cost of gas. Sharon Reynolds made a motion to approve the increase to Jerry Reichert for mowing from $30 to $35 per time.  Julie Chapman seconded the motion.  The motion carried with all ‘Aye’ votes.
  • Roof suffered some damage from the wind blowing between the two buildings. Julie discussed the damage with Jack Trimble who does not think it had anything to do with the recent hail storm.  However, needed repairs include tar, patch work, and flashing.  He thinks the roof should last another couple years. 
  • Programs & Memorial Money: Dani suggested that the Library look into getting some programs that would appeal to adults on Thursday evenings using memorial money to fund them. The Board brainstormed possibilities including: Next of Kiln, Just Paint It, glow bingo, game night, yoga, and a number of other suggestions.  The thought is to include one program a month and see how it goes.  
  • Juneteenth: A federal holiday has been included in the calendar year for June 19, also known as Juneteenth, in recognition of the signing of the Emancipation Proclamation freeing American slaves.  All the federal buildings were closed this year on Monday, June 20th in commemoration of the historical event.  This being the first year to recognize the holiday, it had not been included on the Library’s list of holidays.  Sharon Reynolds made a motion to include Juneteenth on the list of legal holidays on which the Library will be closed.  Dani Noland seconded the motion.  The motion carried with five ‘Aye’ votes and one ‘Nay’ vote.   Juneteenth will be added to the list of legal holidays on which the Library will be closed.        
  • Appoint Committee to Review Meeting Minutes: Julie Chapman and Anne Byard volunteered to review the Board Meeting Minutes to ensure all tabled topics were eventually addressed.
  • Discuss Personnel wages: In accordance with State of Illinois’s minimum wage, as of January, 2023 wages for hourly personnel (Erin, Ellie, and Monica) will increase to $13 per hour. In 2021, wages for Julie Jones did not increase, but it was decided to give her a better Christmas bonus in December.   After some discussion, Julie Chapman made a motion to increase Julie Jones hourly wage by 3% starting July 1, 2022.  Nancy Gorden seconded the motion.  The motion carried with five ‘Aye’ votes, one ‘Nay’ vote.  Christmas bonuses will be discussed later in the year. 

 

Personnel: 

 

Other:  None

 

Motion to Adjourn:  With no further business to discuss, Amy Brown made a motion to adjourn the meeting.  Sharon Reynolds seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 7:45 p.m.

 

The Next Regular Board Meeting will be Monday, July 25, 2022 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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