Blue Mound Memorial Library

March 2019 Meeting Minutes

Attendance:  

Anne Byard, President  

Kathy Brownlee, Vice President  

Diana Kupish, Secretary  

Nancy Gorden, Trustee  

Dani Noland, Trustee 

Julie Jones, Library Director  

Alice Reed, Consultant 

 

At 6:00 p.m. the meeting was called to order by President Anne Byard  

 

The Board recited the Pledge of Allegiance.  

  

Secretary’s Report: The minutes for the November 26th Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review. Dani Noland made a motion to accept the minutes. Nancy Gorden seconded the motion.  It was approved with all ‘Aye’ votes.    

  

Treasurer’s Report:  With no questions, Kathy Brownlee moved to accept the Treasurer’s Report as submitted.  Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes.  

 

Librarian’s Report:    

  • A New Window was installed at the end of November. It looks good and is a very close match to the tinting of the other windows.  
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  • The Per Capita Grant was completed and submitted on 12/27/2018.
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  • The Illinois State Library Certification Process which is done annually, was completed on 1/15/19.
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  • Julie attended a Small Public Library meeting in Mt. Pulaski on January 25th with neighboring Librarian, Sandi Klein.   
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  • Bookworm is the month of February. Julie went to the Elementary School along with Vicki Carr from Macon on February 5th and spoke to all the 1st graders about coming to the Library.
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  • The Commercial report was completed on February 4th by Likes Insurance Company which took about an hour and a half. Several potential issues were noted including an old furnace, an aging roof, and needing to do background checks on current employees and future applicants.  These issues will be addressed as finances allow.
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  • Library Activities: 
  • Santa and Mrs. Claus greeted around 100 children and accompanying adults on
  • Saturday, December 1st with Bill Deetz and Rose Reichert doing an excellent job.
  • Lego Club met Saturday, January 19th. Inclement weather attributed to the low            meeting with 10 in attendance.
  • attendance of two. However, the attendance improved on the February 16th
  • Book Club met December 13th at Paco Sol Bistro and January 10th at Dippin’ Mervs. February 7th’s meeting returned to the Library with an average attendance of 12 at this time.
  • Story Time began on February 13th and continues through April 3rd with the theme: People You Meet in Our Community. The weekly program kicked off with 16 children along with adults, babies and guest, Lynn Wilcox who read to the children about snow plows and brought a snow plow for the children t see! There were 21 children in attendance on February 20th to hear guest, Lori Guebert who read to the children about school. The next guest will be Policeman Kallenbach on February 28th.
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  • Up Coming Programs Include:   
  • Macon County Tax Assessor (Senior Freeze) and Macon County Health Department will be here on March 12th from 1-3 to discuss supplement plans to Medicare.
  • Lego Club will meet again on March 16th
  • Easter Egg Hunt is scheduled for April 13 providing money and conditions cooperate.Old Business:   
  • New Business: 
  • Matt Rausch- Sign company cannot do a sign for less than $1000 but suggested a compromise by email for $1687.85. He also talked with Jack Trimble to understand what he can expect in attaching the sign to the surface of the front of the library.  Other local sign makers were mentioned and Julie said she would contact them for ideas, alternatives, and options.  
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    • The May Library Board Meeting falls on Memorial Day, so the meeting will be held on Tuesday, May 28th at 6:00 p.m.
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    • Farm Progress Show will be hosted in Decatur this year. The Library typically donates $100 to the Think Outside the BARN project sponsored by the Illinois Library Association.  All attendees will get a book with a sticker identifying the project. Dani Noland made a motion to donate $100 to the ‘Think Outside the BARN’ project. Kathy Brownlee seconded the motion. The motion carried with all ‘Aye’ votes.
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    • Annual Comptroller’s Report was discussed including the suggestions concerning the roof, furnace and background checks. These items will be taken under advisement.
    • Recent Memorial donations honoring Dean Damery, Dave Anderson, Doug DeMent and Elenor Anne Pistorius need to go toward something befitting their memory and not toward maintenance as long as there are funds available to meet those needs. Julie was told there is $7000 available to purchase books. Some memorial money was donated with specific wishes attached and it will be spent accordingly.
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    • The 2019 Mowing Season is fast approaching. Mr Reichert has been contacted and has agreed to do the job for the Library again this year at the rate of $30 per time. Anne will apply herbicide and grass seed when appropriate. Other: 
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  • With minimum wage going up incrementally over the next few years, the Board’s Budget Committee will need to develop a pay raise schedule to be in compliance with the state while also staying within the Library’s budgetary constraints.  The recent raises appropriated to the staff are currently above minimum wage, but a gradual increase will be necessary.
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  • The Budget Committee will also need to discuss the roof and furnace issues which will come from Special Reserves. When Jack Trimble begins his next project at the library, he should be asked to check out the condition of the roof. It was said that Trimble’s Construction no longer does roof jobs but Jack has enough experience to offer an educated opinion.
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  • The drain in the kitchen backed up and overflowed under and behind the cabinet warranting a plumber. Gates Plumbing from Macon was contacted and they were able to fix the problem within five minutes.    Personnel:  The Board received notes of appreciation from, Monica, Lindsey, Julie and Alice for the Christmas bonuses given to them in December. Motion to adjourn:  With no further business to discuss, Kathy Brownlee moved to adjourn the meeting; Dani Noland seconded.   The motion carried with all ‘Aye’ votes.  Meeting adjourned at 6:53 p.m.  Diana Kupish, Secretary  
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