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Blue Mound Memorial Library

March 2021 Board Minutes


Anne Byard, President

Nancy Gorden, Vice-President

Diana Kupish, Secretary

Dani Noland, Trustee

Sharon Reynolds, Trustee

Julie Chapman, Trustee

Alice Reed, Consultant

Julie Jones, Librarian


Monday, March 22, 2021 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines (including wearing masks and social distancing), in the annex of the Library with two board members seated at opposite ends of 8' tables, spaced several feet apart. The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for March, 2021


The Board recited the Pledge of Allegiance.


Secretary's Report: President, Anne Byard verified that each Board member received and reviewed the February 22, 2021 Minutes that had been emailed. Julie Chapman made a motion to accept the Minutes as presented. Sharon Reynolds seconded the motion. The motion carried with all "Aye" votes.


Treasurer's Report: The Treasurer's Report was presented in writing and reviewed by the Board of Trustees. The Mural will be paid out of the memorial money. Nancy Gorden made a motion to accept the Treasurer's report as presented. Julie Chapman seconded the motion. The motion carried with all "Aye" votes.


Librarian's Report:

  • A Staff Meeting was held with all employees present on March 1st from 9-10 a.m. Discussing upcoming events and review of Opening checklist/duties and explain new policy.
  • Carolyn Wetzel is gradually returning but Nancy Gorden is still doing most of the cleaning while Carolyn regains her mobility.
  • Overdrive, aka, “Library On-the-Go” provides access to electronic books such as Kindle at a cost of $800 per year. The company has been encouraging/pushing the Library to add electronic magazines, with an additional cost of $325 per year. Someone mentioned that digital magazines are already available online. With only a few patrons looking at magazines, Alice suggested that Julie ask Library patrons if they would like to have electronic magazines available to patrons.
  • Last week during the heavy rain, July found a leak around the furnace chimney pipe in the annex. Alice said they have called Jack Trimble many times for that problem which typically happens when it’s windy.
  • Julie would like to have the Board consider laminating the vaccine cards for a nominal fee or even free since the plastic sleeves are not very expensive. If boosters are necessary, additional dates might be required to be logged. Julie will call the Health Department to see if laminating the cards is advisable or not.         

  • Library Activities:
  • Story Time to Go – had 59 children signed up and 51 who came almost every week. Julie has left over crafts which she can use later as something to go with a book. Some people have expressed appreciation for the time flexibility in having Story Time to Go. For some working parents, weekends are the only time they have available to bring their children to the program.
  • Senior Freeze Clinic was March 17th from 1 – 3 p.m. Nineteen seniors signed up but two didn’t have their 2020 taxes finished which is necessary to complete the Freeze information. Julie has always held the Clinic in March because of the due date but now the due date isn’t until October, so Julie will schedule the Clinic later in the year in the future.Upcoming Programs:

  • Easter Egg Hunt –scheduled for March 27th from 9 a.m. until noon as a drive-up program. (This would be the 17th year for the Easter Egg Hunt which started in 2004.) Alice has prepared Easter bags for 200 children.Old Business:

  • Mowing – Jerry Reichert has agreed to mow for the Library again this year for $35 per time (up $5 from 2020).
  • Snow Removal – Dani contacted Greg Mathias who agreed to clear the snow at the entrance for $20 each time.
  • Mural – Artist Amariah Rauscher provided a couple samples of ideas she has for the mural and how it would look like on the building. Julie printed them out so the Board could get a better idea of what to expect.  One example was having window-type images of four popular books painted on the wall. The other idea was a Library tree house with a number of characters and books in the scene. After some discussion, the Board decided to go with the colorful tree house option. Amariah hopes to start the mural on the second Saturday of April, weather permitting. She had some questions that were discussed and answered. She will provide an invoice for the project.
  • Review of Policies
    • Board members reviewed the District Policy from 4/30/2018 including the duties of the Librarian. Fees for books returned late are currently set at five cents per day. Rental fee for use of the Annex is $30 per day. Language for wages says based on ability and the Board does not want it revised. Nancy Gorden made a motion to accept the District Policy with no changes.
    • Technology Policy was reviewed and discussed by the Board. It was suggested that the Library utilize social media to promote the Library. The last sentence on the first page, it was suggested that the words ‘Social Media’ be added. Change the dates and years in the timetables to read ‘Fall of 2021’ and ‘Spring of 2022’. Change specific date for Annual Evaluation to say ‘February of each year’. Dani Noland made a motion to approve the Technology Plan with the date changes. Julie Chapman seconded the motion. The motion carried with all ‘Aye’ votes.New Business: The Board discussed the review of the annual budget. With no big projects expected, it was agreed that it is not necessary to have the budget reviewed by our attorney, Ed Flynn at this time.Other:  NonePersonnel: None

Motion to Adjourn: With no further business to discuss, Dani Noland made a motion to adjourn the meeting. Nancy Gorden seconded the motion. The motion carried with all "Aye" votes. The meeting adjourned at 7:43 p.m.

The next Regular Board Meeting will be Monday, April 26, 2021 at 6:00 p.m.

                                                                                                                Diana Kupish, Secretary

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