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Blue Mound Memorial Library

March 2022 Board Meeting Minutes

Attendance:

Nancy Gorden, Acting President

Amy Brown, Treasurer

Diana Kupish, Secretary

Sharon Reynolds, Trustee

Julie Jones, Librarian

 

Monday, March 28, 2022 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines, in the annex of the Library with not more than two board members seated at opposite ends of 8’ tables, spaced several feet apart.  The Blue Mound Memorial Library Acting President, Nancy Gorden, called to order the Board of Trustees meeting for March, 2022.

 

The Board recited the Pledge of Allegiance.

Secretary’s Report: Acting President, Nancy Gorden verified that each Board member received and reviewed the February 28, 2022 Minutes that had been emailed.  There were no questions. Amy Brown made a motion to accept the Minutes as presented.  Sharon Reynolds seconded the motion.  The motion carried with all “Aye” votes.

 

Treasurer’s Report:  The Treasurer’s Report was presented in writing. Nancy Gorden asked for an explanation for the payment to Nolen Plumbing and Heating for $668.  Julie Jones explained that she also questioned it when it was received when she saw that the invoices included dates from 2019, 2020, and 2021.  She also reviewed past payments and discovered that the library had not received a bill for those jobs, so they were legitimately outstanding.  She also made a note to tell them in the future to invoice the library within 30 days of services rendered to avoid this happening in the future. With no further questions, Amy Brown made a motion to accept the Treasurer’s Report as presented.  Sharon Reynolds seconded the motion.  The motions carried with all “Aye” votes.

Librarian’s Report: 

  • The copy machine needed all new drums, chargers, and developer which were done on March 9th and 11th. The Maintenance contract covered the entire expense.
  • The Library will be closed Good Friday, April 15th and Saturday, April 16th to allow employees the opportunity to spend the weekend with family.
  • Thanks to Julie Chapman, the Library received and installed three new computers in March. Aaron Damery installed and transferred essential programs on Thursday evening, March 24th and Saturday morning, March 28th.  The systems needs some tweaking which Aaron will do soon.

 

Library Activities:

  • Book Club met on Thursday, March 17th to discuss ‘In An Instant’ by Susan Redfern and ‘March’ by Geraldine Brooks. The meeting was hosted by Kia Thomas and Jeannie Barnes.  There were 10 in attendance.  .
  • Story Time will meet for the last time this year on Wednesday, March 30th.    

 

Upcoming Programs:

  • Book Club will meet on Thursday, April 28th to discuss the book A Good Girl’s Guide to Murder by Holly Jackson. It will be let by Vicky McCain.
  • Easter Egg Hunt is scheduled for Saturday, April 9th with preparations in the old library at the Community Center on Sunday April 3rd.
  • Senior Freeze Clinic date set for April 28th from 1-3 with 8 people already signed up.

 

Old Business: 

  • Inquiry into the intrusive questions on the Economic Interest Statements produced vague results from County Clerk, Josh Tanner. Board members may answer them as they see fit.  Some actually listed ownership of a car and house without specifics.  Others entered ‘none’ or ‘n/a’ in the answer section.  The documents must be turned into the County Clerk by May 1st, so everyone was encouraged to give them to Julie soon.  Dani Noland called Rep. Dan Caulkins office but he never returned the call.   
  • Signatures on the signature card for the Library checking account have been expanded to include five signers to make sure someone is available to sign checks in an emergency situation.    
  • Rob Holthaus has been contacted regarding providing better electrical service for multiple cooking devices (crock pots, grills, coffee pots, etc) on the counter in the annex. He put this project for the Library on his calendar. 
  • Curt Swigert provided a bid of $1000 for putting rock next to the Library on the Mason’s side of the building. The bid included paving stones.  After some discussion, Amy Brown made a motion to reject the bid and leave the ground as it is.  Sharon Reynolds seconded the motion.  The motion carried with all ‘Aye’ votes. 
  • Case Lawn Care provided a bid to apply an herbicide four times during the growing season for $92. Sharon Reynolds made a motion to accept the bid and Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.  
  • Discussion concerning Board Members being absent for three months or more needs to be tabled for another month since the people questioning the issue, Dani Noland and Alice Reed, are not present at this meeting. Meanwhile, in February, Nancy Gorden was appointed ‘Acting President’ until Anne Byard returns. 

 

New Business:

 

Personnel: 

 

Other:  None

 

Motion to Adjourn:  With no further business to discuss, Sharon Reynolds made a motion to adjourn the meeting.  Amy Brown seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 6:30 p.m.

 

The Next Regular Board Meeting will be Monday, April 25, 2022 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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