Blue Mound Memorial Library

May 2019 Meeting Minutes

Attendance:  

Anne Byard, President  

Diana Kupish, Secretary  

Amy Brown, Treasurer

Nancy Gorden, Trustee

Kathy Brownlee, Trustee  

Dani Noland, Trustee 

Julie Jones, Library Director 

Alice Reed, Consultant 

 

At 6:00 p.m. the meeting was called to order by President Anne Byard  

 

The Board recited the Pledge of Allegiance.  

  

Secretary’s Report:  The minutes for the April 22nd Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review. Julie Jones noted an error in identifying the BM Lion’s Club representative as Leon Kallenbach instead of Lydell Kallenbach.  The correction was made.  Amy Brown made a motion to accept the minutes with the correction.  Nancy Gorden seconded the motion.  The motion was carried with all ‘Aye’ votes.    

  

Treasurer’s Report:   The Treasurer’s report was presented in writing. Nancy inquired about the large check ($2171.38) made out to American Express.  Julie explained that she uses the American Express card for all of her purchases throughout the month so she can have a paper trail and it can be paid by the Treasurer.  The bulk of the purchases on the card this time included over $1500 for Easter Egg Hunt goodies and supplies.  With no further questions.  Dani Noland made a motion to accept the Treasurer’s Report as submitted.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.  

 

Stonington Library: Five members of the Stonington Library were present at this meeting including: Mary Dettro, President, Molly Blakeman, Trish Garwood, Janet Hurelbrink and Sandi Klein, Stonington’s Librarian. Mary Dettro reported:  The building which now houses the Stonington Library is not going to be used by the School District going forward.  The building is for sale and is currently up for bid.  The winner of the bid will be announced on June 10thAccording to rumor and speculation, there has been talk of a community group intending to buy the building, but there has not been anything concrete to substantiate these rumors.

 

The Stonington Library receives approximately $32,000 in tax revenue which falls short of paying utilities or rent. The Library has always been in the school, and the School District paid for those basic necessities.  The agreement between the School District and the Library was that if either party intended to withdraw from the agreement, they would give six months notice to the other party.  Seeking an alternative, they have been to the State Library and spoke to Greg McCormick and Mark Schaffer who indicated the options are limited:  1) Dissolution (dissolve by election process),  2) Disestablish (walk out leaving everything behind), 3) Contract (remain an elected board, provide services, renew contract annually), 4) Annexation (Blue Mound is the only library district with common boundaries). 

 

Of these alternatives, annexation seems the most attractive solution. Blue Mound is only five miles away, with comparable community population, and similar needs, interests, and programs. Stonington Library has an average of 30-40 regular adult patrons, the Summer Reading Program, 5-6 adult programs, quarterly newsletter, Family Reading Program through the Secretary of State, and Coffee and Conversation (which has about 16 regular participants). Of course, nothing can be decided until after the results of the bid for the building have been announced. 

 

The School District stated that the estimated repairs to the building are around $12 million dollars. Again, rumor claims that with the new buyer, the Library will be able to provide the same services as it currently does, but Mary (Dettro) would like to see the entity’s financial statement which would give the Stonington Library Board a better picture of the future of the Library.  If the potential buyer is the community group, the Library would certainly be an asset.  Even so, there is the question of the source and quantity of income needed to provide repairs and maintenance. 

 

Ultimately, the Stonington Library Board asked if the Blue Mound Memorial Library would be interested in annexing their Library District.

 

Alice Reed, Blue Mound Memorial Library Consultant, agreed that nothing should be done until the results of the bid are announced. Then both parties should contact their respective attorneys to determine the next steps.  (All communications with the attorney are on the clock at $150 per hour.)

 

Dani asked Mary Dettro what her gut feeling was concerning the fate of the Library. Mary admitted she didn’t know enough to have a gut feeling, adding that an annexation would mean the tax base and per capita money would go Blue Mound.  Christian County has a ‘tax cap’.  The Stonington Library has a big inventory but Sandi Klein admitted most are duplicates of items Blue Mound Library already has in stock.  They also have memorial items with sentimental value exceeding monetary value, such as the bronze statue of children donated in memory of George and Laurence Gillespie (which may be moved to a display in the Stonington Village Hall).  Monsanto has been a generous supporter for the Stonington Library, providing funds for the quarterly newsletter as an example.  There are individual Air Conditioning units in the walls.  Stonington charges $25 for a Library card, Taylorville charges $60, Blue Mound charges according to tax levy (about $40).   Stonington Library will have to change over to Township from School District.  The building had a roof leak above the computer which has been patched; they didn’t know if they would have electricity after the school year ended; internet was gone when the children left but has been obtained through Consolidated Communications. Stonington Library’s fiscal year is (township) from March through February.  Blue Mound Library is from July 1st through June 30th.

 

Thinking optimistically, Mary Dettro anticipates the entire process (of vacating their existing location) will take a year.

 

Alice suggested the Decatur Public Library has a program in September allowing people to get rid of unwanted books. She also suggested that they contact Heartland with their minor questions (not necessary for attorney).

 

Kathy Brownlee made a motion set up a committee to review all aspects of the annexation of the Stonington Library and contact Attorney Ed Flynn after the results of the bid of the Stonington school building has been announced. Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes.  The Stonington Library Board was invited to attend the next meeting on June 24th if they have any questions or information concerning this process.  The Board members of the Stonington Library left and the Blue Mound Memorial Library Board of Trustees May meeting resumed. 

 

The Election of Officers needs to be considered. Dani Noland made a motion for all Board members to stay in the positions they currently hold.  Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.  

 

Librarian’s Report:    

  • The Library is now a drop off place for worn or tattered American Flags. The Boy Scouts will then collect them and dispose of them properly.
  • The Green Machine 4-H Club has once again generously offered to buy and plant flowers in our flower box in the front of the Library
  • Erin Ireland will be attending a Barcoding I & II class at the Decatur Public Library on June 11th.
  •     
  • Library Activities: 
  • Book Club met on May 23rd to discuss the “Big Little Lies” by Liane Moriarty. There were 8 in attendance.
  • No-Cook Summer Meals program put on by the Illinois Extension Office was held on May 9th with 17 people attending. The program was not exactly as Julie had expected but it was still well received.
  •  
  • Up Coming Programs Include:   
  • Book Club will meet on June 20th to discuss the cook book “Tender at the Bone” by Ruth Reichl. Each member will be cooking something from the cookbook and bringing it to the meeting.
  • Summer Reading - Registration will be June 3rd through the 8th. This year’s theme is: “It’s Showtime at Your Library!”
    • June 14th the Hanson Family Jugglers will be performing.
    • June 19th the Library will be hosting a softball game along with a visit from the ice cream truck.Julie will be taking a week off the first week of June. Old Business:  
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    •  
  • Roof: Tabled until other repair projects are done.
  • Lighting in the Annex – Bids received include:                J-May               1 light - $148.70; 9 lights - $1482.10After brief discussion, Dani made a motion to go with Holthaus Electric if the job can be finished by the end of June 30th, otherwise, go with J-May. Amy seconded the motion.
  • The motion carried with all ‘Aye’ votes.
  •                Holthaus Elec   1 light - $136.00; 9 lights - $1224.00; 1 new light - $98.00
  •                D & D Electric 1 light - $178.67; 9 Lights - $1631; 1 new light - $250
  • Sign: Lily Sign Company has been paid half of the total for the project and will be installed within a week after being notified that Jack Trimble’s job is complete.
  • Painting Project w/ Trimble Construction: The painting has not started because Jack needs two dry days in a row before he can start. A girl brought paint samples by for Julie for approval. The paint chosen is a very close match to the paint in the front of the library.
  • Murals: For clarification, the large mural facing Rt 48 is pealing and the plaster is falling off in chunks. The Trimble Construction painting project will include power wash and paint over that mural. The mural painted three years ago to the left of the front entrance will not be painted over. Mrs. Klink has generously and graciously agreed to paint another mural on the wall facing Rt. 48, probably in 2020. New Business: 
  •  
  • Set Budget Committee: Nancy Gorden, Dani Noland, Amy Brown and Julie Jones volunteered to be on the Budget Committee. It was agreed to meet on June 10th at 9 a.m. which is one hour before the Library opens.
  • Pass .02 Ordinance: Dani Noland made a motion to Pass the .02 Ordinance. Nancy Gorden seconded the motion. The motion carried with all ‘Aye’ votes.
  • Adopt Prevailing Wages: Amy Brown made a motion to adopt the Prevailing Wage standard. Kathy Brownlee seconded the motion. The motion carried with all ‘Aye’ votes.
  • Vote on Non-Resident Fee: Dani Noland made a motion to continue the Non-Resident Fee for a Library Card based on the tax formula. Amy seconded the motion. The motion carried with all ‘Aye’ votes.
  • Letter of Resignation from Matt Dilbeck: The Library Board including Matt Dilbeck consists of seven members. The Board will look for interested individuals to fill the vacancy.
  • Tree in front of the Annex: The tree planted by Curt Swigert late fall 2018 has died. Julie is confident that a replacement would be without a charge. She will contact him.
  • Letter from Macon County Emergency Telephone System Board regarding numbers on Building. We need to get and display the address numbers above the door on the front of the building.
  • Memorial Donations: There have been six sizeable memorial donations within the past month and the Board needs to consider how those funds should be spent. Bricks will be placed on the Memorial Walk for all with donations exceeding $100. Other: Personnel: Motion to adjourn:  With no further business to discuss, Dani Noland moved to adjourn the meeting;  Kathy Brownlee seconded.   The motion carried with all ‘Aye’ votes.  Meeting adjourned at 7:30 p.m.  Diana Kupish, Secretary  

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    Attendance:  

    Anne Byard, President  

    Diana Kupish, Secretary  

    Amy Brown, Treasurer

    Nancy Gorden, Trustee

    Kathy Brownlee, Trustee  

    Dani Noland, Trustee 

    Julie Jones, Library Director 

    Alice Reed, Consultant 

     

    At 6:00 p.m. the meeting was called to order by President Anne Byard  

     

    The Board recited the Pledge of Allegiance.  

      

    Secretary’s Report:  The minutes for the April 22nd Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review. Julie Jones noted an error in identifying the BM Lion’s Club representative as Leon Kallenbach instead of Lydell Kallenbach.  The correction was made.  Amy Brown made a motion to accept the minutes with the correction.  Nancy Gorden seconded the motion.  The motion was carried with all ‘Aye’ votes.    

      

    Treasurer’s Report:   The Treasurer’s report was presented in writing. Nancy inquired about the large check ($2171.38) made out to American Express.  Julie explained that she uses the American Express card for all of her purchases throughout the month so she can have a paper trail and it can be paid by the Treasurer.  The bulk of the purchases on the card this time included over $1500 for Easter Egg Hunt goodies and supplies.  With no further questions.  Dani Noland made a motion to accept the Treasurer’s Report as submitted.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.  

     

    Stonington Library: Five members of the Stonington Library were present at this meeting including: Mary Dettro, President, Molly Blakeman, Trish Garwood, Janet Hurelbrink and Sandi Klein, Stonington’s Librarian. Mary Dettro reported:  The building which now houses the Stonington Library is not going to be used by the School District going forward.  The building is for sale and is currently up for bid.  The winner of the bid will be announced on June 10thAccording to rumor and speculation, there has been talk of a community group intending to buy the building, but there has not been anything concrete to substantiate these rumors.

     

    The Stonington Library receives approximately $32,000 in tax revenue which falls short of paying utilities or rent. The Library has always been in the school, and the School District paid for those basic necessities.  The agreement between the School District and the Library was that if either party intended to withdraw from the agreement, they would give six months notice to the other party.  Seeking an alternative, they have been to the State Library and spoke to Greg McCormick and Mark Schaffer who indicated the options are limited:  1) Dissolution (dissolve by election process),  2) Disestablish (walk out leaving everything behind), 3) Contract (remain an elected board, provide services, renew contract annually), 4) Annexation (Blue Mound is the only library district with common boundaries). 

     

    Of these alternatives, annexation seems the most attractive solution. Blue Mound is only five miles away, with comparable community population, and similar needs, interests, and programs. Stonington Library has an average of 30-40 regular adult patrons, the Summer Reading Program, 5-6 adult programs, quarterly newsletter, Family Reading Program through the Secretary of State, and Coffee and Conversation (which has about 16 regular participants). Of course, nothing can be decided until after the results of the bid for the building have been announced. 

     

    The School District stated that the estimated repairs to the building are around $12 million dollars. Again, rumor claims that with the new buyer, the Library will be able to provide the same services as it currently does, but Mary (Dettro) would like to see the entity’s financial statement which would give the Stonington Library Board a better picture of the future of the Library.  If the potential buyer is the community group, the Library would certainly be an asset.  Even so, there is the question of the source and quantity of income needed to provide repairs and maintenance. 

     

    Ultimately, the Stonington Library Board asked if the Blue Mound Memorial Library would be interested in annexing their Library District.

     

    Alice Reed, Blue Mound Memorial Library Consultant, agreed that nothing should be done until the results of the bid are announced. Then both parties should contact their respective attorneys to determine the next steps.  (All communications with the attorney are on the clock at $150 per hour.)

     

    Dani asked Mary Dettro what her gut feeling was concerning the fate of the Library. Mary admitted she didn’t know enough to have a gut feeling, adding that an annexation would mean the tax base and per capita money would go Blue Mound.  Christian County has a ‘tax cap’.  The Stonington Library has a big inventory but Sandi Klein admitted most are duplicates of items Blue Mound Library already has in stock.  They also have memorial items with sentimental value exceeding monetary value, such as the bronze statue of children donated in memory of George and Laurence Gillespie (which may be moved to a display in the Stonington Village Hall).  Monsanto has been a generous supporter for the Stonington Library, providing funds for the quarterly newsletter as an example.  There are individual Air Conditioning units in the walls.  Stonington charges $25 for a Library card, Taylorville charges $60, Blue Mound charges according to tax levy (about $40).   Stonington Library will have to change over to Township from School District.  The building had a roof leak above the computer which has been patched; they didn’t know if they would have electricity after the school year ended; internet was gone when the children left but has been obtained through Consolidated Communications. Stonington Library’s fiscal year is (township) from March through February.  Blue Mound Library is from July 1st through June 30th.

     

    Thinking optimistically, Mary Dettro anticipates the entire process (of vacating their existing location) will take a year.

     

    Alice suggested the Decatur Public Library has a program in September allowing people to get rid of unwanted books. She also suggested that they contact Heartland with their minor questions (not necessary for attorney).

     

    Kathy Brownlee made a motion set up a committee to review all aspects of the annexation of the Stonington Library and contact Attorney Ed Flynn after the results of the bid of the Stonington school building has been announced. Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes.  The Stonington Library Board was invited to attend the next meeting on June 24th if they have any questions or information concerning this process.  The Board members of the Stonington Library left and the Blue Mound Memorial Library Board of Trustees May meeting resumed. 

     

    The Election of Officers needs to be considered. Dani Noland made a motion for all Board members to stay in the positions they currently hold.  Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.  

     

    Librarian’s Report:    

    • The Library is now a drop off place for worn or tattered American Flags. The Boy Scouts will then collect them and dispose of them properly.
    • The Green Machine 4-H Club has once again generously offered to buy and plant flowers in our flower box in the front of the Library
    • Erin Ireland will be attending a Barcoding I & II class at the Decatur Public Library on June 11th.
    •     
    • Library Activities: 
    • Book Club met on May 23rd to discuss the “Big Little Lies” by Liane Moriarty. There were 8 in attendance.
    • No-Cook Summer Meals program put on by the Illinois Extension Office was held on May 9th with 17 people attending. The program was not exactly as Julie had expected but it was still well received.
    •  
    • Up Coming Programs Include:   
    • Book Club will meet on June 20th to discuss the cook book “Tender at the Bone” by Ruth Reichl. Each member will be cooking something from the cookbook and bringing it to the meeting.
    • Summer Reading - Registration will be June 3rd through the 8th. This year’s theme is: “It’s Showtime at Your Library!”
      • June 14th the Hanson Family Jugglers will be performing.
      • June 19th the Library will be hosting a softball game along with a visit from the ice cream truck.Julie will be taking a week off the first week of June. Old Business:  
      •  
      •  
    • Roof: Tabled until other repair projects are done.
    • Lighting in the Annex – Bids received include:                J-May               1 light - $148.70; 9 lights - $1482.10After brief discussion, Dani made a motion to go with Holthaus Electric if the job can be finished by the end of June 30th, otherwise, go with J-May. Amy seconded the motion.
    • The motion carried with all ‘Aye’ votes.
    •                Holthaus Elec   1 light - $136.00; 9 lights - $1224.00; 1 new light - $98.00
    •                D & D Electric 1 light - $178.67; 9 Lights - $1631; 1 new light - $250
    • Sign: Lily Sign Company has been paid half of the total for the project and will be installed within a week after being notified that Jack Trimble’s job is complete.
    • Painting Project w/ Trimble Construction: The painting has not started because Jack needs two dry days in a row before he can start. A girl brought paint samples by for Julie for approval. The paint chosen is a very close match to the paint in the front of the library.
    • Murals: For clarification, the large mural facing Rt 48 is pealing and the plaster is falling off in chunks. The Trimble Construction painting project will include power wash and paint over that mural. The mural painted three years ago to the left of the front entrance will not be painted over. Mrs. Klink has generously and graciously agreed to paint another mural on the wall facing Rt. 48, probably in 2020. New Business: 
    •  
  • Set Budget Committee: Nancy Gorden, Dani Noland, Amy Brown and Julie Jones volunteered to be on the Budget Committee. It was agreed to meet on June 10th at 9 a.m. which is one hour before the Library opens.
  • Pass .02 Ordinance: Dani Noland made a motion to Pass the .02 Ordinance. Nancy Gorden seconded the motion. The motion carried with all ‘Aye’ votes.
  • Adopt Prevailing Wages: Amy Brown made a motion to adopt the Prevailing Wage standard. Kathy Brownlee seconded the motion. The motion carried with all ‘Aye’ votes.
  • Vote on Non-Resident Fee: Dani Noland made a motion to continue the Non-Resident Fee for a Library Card based on the tax formula. Amy seconded the motion. The motion carried with all ‘Aye’ votes.
  • Letter of Resignation from Matt Dilbeck: The Library Board including Matt Dilbeck consists of seven members. The Board will look for interested individuals to fill the vacancy.
  • Tree in front of the Annex: The tree planted by Curt Swigert late fall 2018 has died. Julie is confident that a replacement would be without a charge. She will contact him.
  • Letter from Macon County Emergency Telephone System Board regarding numbers on Building. We need to get and display the address numbers above the door on the front of the building.
  • Memorial Donations: There have been six sizeable memorial donations within the past month and the Board needs to consider how those funds should be spent. Bricks will be placed on the Memorial Walk for all with donations exceeding $100. Other: Personnel: Motion to adjourn:  With no further business to discuss, Dani Noland moved to adjourn the meeting;  Kathy Brownlee seconded.   The motion carried with all ‘Aye’ votes.  Meeting adjourned at 7:30 p.m.  Diana Kupish, Secretary  
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