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Blue Mound Memorial Library

May 2021 Board Meeting Minutes

Attendance:

Anne Byard, President

Nancy Gorden, Vice-President

Diana Kupish, Secretary

Amy Brown, Treasurer

Alice Reed, Consultant

Julie Jones, Librarian

 

Monday, May 24, 2021 at 6:00p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines (including wearing masks and social distancing), in the annex of the Library with not more than two board members seated at opposite ends of 8’ tables, spaced several feet apart.  The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for May, 2021.

The Board recited the Pledge of Allegiance.

Secretary’s Report:  President, Anne Byard verified that each Board member received and reviewed the April 26, 2021 Minutes that had been emailed.  Nancy Gorden made a motion to accept the Minutes as presented.  Amy Brown seconded the motion.  The motion carried with all “Aye” votes.

Treasurer’s Report:  The Treasurer’s Report was presented in writing and reviewed by the Board of Trustees.  Nancy Gorden made a motion to accept the Treasurer’s report as presented.  Amy Brown seconded the motion.  The motions caried with all “Aye” votes.

Librarian’s Report: 

  • Thank you to Dani Noland for the beautiful flowers up front!
  • Sandy Anderson will continue to water the flowers this summer.
  • Jerry Reichert will put out grass seed in the bare areas since the weeds have died off.
  • Julie asked if the Library could resume Annex Rentals and the Board agreed.
  • Late fees will resume since the Library no longer needs to quarantine books returned.
  • The Library Annex will be open for a couple hours after the 2021 Fall Festival Parade to allow people the opportunity to look through old yearbooks dating back to 1925, and old Fall Festival Books.
  • The Library will take part in the Fall Festival Parade using a golf cart and someone in costume to hand out book marks and candy. There is a banner in storage held together with two pvc pipe and carried by two individuals. 
  • Julie will be going out of town from June 17-22 but will be here for all of the Summer Reading programs on Wednesdays.
  • Have had some computer problems and the IT person has had health issues. Discussed possible alternatives.
  • Tom Jones sprayed for weeds.

Library Activities:

  • Laminating vaccination cards has been a success. 

Upcoming Programs:

  • Summer Reading program lineup was discussed including: exotic animals, Richard Landry the Magician, Leonardo Rock ‘n Read, Coach – Wiffle ball, and Kona Ice

Old Business:

  • Mural is done and has received many favorable comments.
  • Workers’ Comp and Bldg Liability Insurance was reviewed and approved by the Board.
  • Summer Reading performers and businesses were contacted and listed in the “Upcoming Programs” section.

New Business:

  • Election of Officers: with the recent election, it is necessary to Elect Officers for all positions. After some discussion, Amy Brown made a motion to keep the officers in the same positions they now hold.  Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.
  • Appoint a Budget Committee: Amy Brown, Nancy Gorden volunteered to be on the committee along with Alice Reed and Julie Jones.  They will meet on Wednesday, June 16th at 3:00 at the Library.
  • Adopt Non-Resident Fee method: Nancy Gorden made a motion to use the Tax-Bill Method to determine the Non-Resident Fee.  Amy Brown seconded the motion. The motion carried with all ‘Aye’ votes. 
  • Pass .02 Ordinance: For Building and Equipment, Amy Brown made a motion to Pass the .02 Ordinance for 2021-1. Nancy Gorden seconded the motion.  Roll Call votes indicated the following ‘Aye’ votes: Nancy Gorden, Amy Brown, Diana Kupish, and Anne Byard.  The motion carried.    

Other:  The carpet in the main part of the Library is shampooed professionally every 3 years.  Perhaps, the annex should also be professionally cleaned periodically as well.  There was some discussion and the matter is taken under advisement.

Personnel:  Twice in recent months there was a problem with staff not showing up as a result of trading shifts and someone forgot about the trade.  Possible solutions were discussed.  The schedule is posted on the board but sometimes there are so many changes that it is hard to read.  A dry erase white board was suggested to post the schedule for the coming week so everyone was clear who worked and when.  It was also noted that putting more work on Julie to micro-manage the schedule on her time off was unfair.

Motion to Adjourn:  With no further business to discuss, Nancy Gorden made a motion to adjourn the meeting.  Amy brown seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 7:17 p.m.

The Next Regular Board Meeting will be Monday, June 28, 2021 at 6:00 p.m.

                                                                                                                                                Diana Kupish

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