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Blue Mound Memorial Library

May 2022 Board Meeting Minutes

Attendance:

Anne Byard, President

Nancy Gorden, Vice President

Amy Brown, Treasurer

Diana Kupish, Secretary

Sharon Reynolds, Trustee

Julie Chapman, Trustee

Dani Noland, Trustee

Julie Jones, Librarian

Alice Reed, Consultant

 

Monday, May 23, 2022 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in the annex of the Library.  The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for May, 2022.

 

The Board recited the Pledge of Allegiance.

Secretary’s Report: President, Anne Byard verified that each Board member received and reviewed the April 25, 2022 Minutes that had been emailed.  There were no questions.  Amy Brown made a motion to accept the Minutes as presented.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.

 

Treasurer’s Report:  The Treasurer’s Report was presented in writing.  Two areas (Easter Egg Hunt and IMRF) have negative balances (only on the balance sheet). In reality, these are bookkeeping balances   reserved for specified areas.  IMRF is negative because there are two people pulling IMRF benefits at this time.  The money to cover IMRF is in the Library account total and will resolve itself at year end.  Alice is waiting to receive pledged funds from Lion’s Club for the Easter Egg fund before she transfers money into that basket.  Dani Noland made a motion to accept the Treasurer’s Report as presented.  Nancy Gorden seconded the motion.  The motions carried with all “Aye” votes.

Librarian’s Report: 

  • Rob Holthaus provided a written bid of $760 to run two new circuits to the north counter top receptacles. However, the bid did not state prevailing wages or the materials to be used. Both are required.    
  • Julie is preparing for Summer Reading. Registration is the week of June 6th.
  • The beautiful flowers in the front planter were compliments of Dani Noland. Sandy Anderson has agreed to take care of them through the summer. 
  • On May 11th, Diana Kupish organized the Minutes and additional documentation to be filed.

 

Library Activities:

  • Senior Freeze Clinic was held on April 28th from 1-3 with 15 people attending.
  • Book Club met in the annex on April 28th with 13 people attending. They discussed A Good Girl’s Guide to Murder by Holly Jackson and were lead by Vicky McCain.
  • Mother’s Day Cards – Make and Take Craft Day was held on Saturday May 7th with 5 children participating.

Upcoming Programs:

  • Book Club will meet on Wednesday, May 25th due to member scheduling problems. They will meet in the annex to discuss the book Radium Girls by Kate Moore and will be lead by Neysa Downs.
  • Children’s Book Club: Julie is trying to pull together a book club for kids. She has contacted several parents of avid readers and looking for appropriate crafts. Details will follow.

 

Old Business: 

  • Bid for electric work in the Annex Due to the Library being a government body, all bids must state ‘prevailing wages’ and materials to be used.  Nancy Gorden will contact Rob Holthaus to ask for a more detailed bid.
  • Board Members being absent for three months or more… Many years ago, if a Board Member was absent three months in the year, he (she) automatically was removed. More recently, the issue has come to the forefront again.  Dani Noland reminded the Board that these are voluntary positions.  Amy Brown added members are responsible adults with jobs, children, and farms.  Absences are typically unavoidable.  After further discussion, Dani Noland made a motion to address three (or more) absences in fiscal year on a case by case basis.  Also, this motion will override all previous Board Member absence provisions in the Library bylaws or policies. Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.            

 

New Business:  

  • Summer Reading Programs – costs vary, each presenter sets their own rates. This year it will cost the Library between $1500-$2000.  To help offset the costs, the Library asks local businesses and offices for financial assistance.   
  • Pass .02 Ordinance No. 2022-1: An additional tax of .02% of the value of all taxable property in the Blue mound Memorial Public Library District as equalized or assessed be levied for maintenance, repairs, building, and equipment needed for the Library. This .02 Ordinance occurs every year and non-resident fees are based on this method.  Dani Noland made a motion to pass .02 Ordinance No. 2022-1 as presented.  Nancy Gorden seconded the motion.  A Roll Call vote was taken with the following ‘Aye’ votes: Anne Byard, Nancy Gorden, Amy Brown, Julie Chapman, Sharon Reynolds, Dani Noland, and Diana Kupish.  The motion carried.     
  • Appoint Budget Committee: Amy Brown, Alice Reed, Dani Noland and Julie Jones volunteered to be on the Budget Committee and will meet on June 16th at 1 p.m. at the Library. 
  • Adopt the Non-Resident Fee Method: As in previous years, the Blue Mound Memorial Library must determine the method used to charge non-resident patrons.  Julie Chapman made a motion to adopt the tax-rate method to determine the non-resident fee.  Sharon Reynolds seconded the motion.  The motion carried with all ‘Aye’ votes. 
  • Computers were updated by Aaron Damery: but Quick Books Program had not been updated until Alice was paying bills last week. A number of issues occurred including the keyboard stopped working.  Quick Books is updated every 3 years.  This year there is a one-time fee for the program and another monthly fee (around $3).  The Library is now down one computer due to the broken keyboard.  It will be replaced soon.

 

Personnel:  None

 

Other: 

  • Commercial Insurance Policy received. Seems to be the same as previously.  Includes the flag pole.  Anne will check with Jenny Prasun at the Village to determine the status on the flag pole.  
  • Dani requested Memorial Money be put on the agenda for June.

 

Motion to Adjourn:  With no further business to discuss, Amy Brown made a motion to adjourn the meeting.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 6:56 p.m.

 

The Next Regular Board Meeting will be Monday, June 27, 2022 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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