Blue Mound Memorial Library

June 2018 Meeting Minutes

Attendance:

Anne Byard, President

Kathy Brownlee, Vice President

Diana Kupish, Secretary

Dani Noland, Trustee

Amy Brown, Treasurer

Julie Jones, Library Director

Nancy Gorden, Trustee

Alice Reed, Consultant

 

At 6:00 p.m. The meeting was called to order by President Anne Byard.

 

The Board recited the Pledge of Allegiance.

 

Secretary’s Report: The minutes for the May 29th Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review.  Dani Noland asked that the phrase “to the Wish List” be deleted because it is a colloquial term and not an official document.  Dani Noland then made a motion to accept the minutes with the correction initialed and dated. Kathy Brownlee seconded the motion.  It was approved with all ‘Aye’ votes.  

 

Treasurer’s Report: The Treasurer’s Report was reviewed. Alice commented that everything looked like the library was “doing good”.  Nancy questioned the large expense for American Express.  Alice explained that the credit card is used for supplies, programs and last month it included the new furniture.  Kathy Brownlee made a motion to accept the Treasurer’s Report as presented.  Amy Brown seconded.  Motion carried with all ‘Aye’ votes. 

 

Librarian’s Report:

  • Genealogy items were reviewed, sorted and culled by Dani Noland and Alice Reed.
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  • A protective glass table top was purchased for the new table with the Jill White Memorial Money.
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  • The carpet was cleaned by Carolyn Wetzel on June 9th.
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  • A new Shark vacuum cleaner was purchased after the old Dyson vacuum died. Carolyn has used the new vacuum and loves it.
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  • Lindsey Sheppard will be leaving the Library in mid-August but said she will be available to sub occasionally and will continue to work during the Book Club.
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  • Summer Reading started with 181 registered (163 children, 14 adults and 4 babies). There were 165 participants in 2017. 
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  • June Activities: Book Club met June 7th with 9 people present.

             Robot Dance Party Program on June 12th with 106 in attendance.

             Wiffle Ball Game and Mr. Softee along with Bright Start on June 20th with 115 people

             present. There were other age appropriate activities for the toddlers.

 

  • Up Coming Programs Include:Water Games at the park – July 11thHeartland Mini Hoofs – July 18th - miniature ponies from Stonington 
  • Pool Party – July 25th
  • Book Club – July 12th
  • Craft Day (painting birdhouses) – June 27 at 10:30 in the Library Annex

Old Business:

  • A second quote was presented by Green Works Growers & Garden from Cowden to remove the excess mulch in the Memorial Garden that was $50 higher than the previous quote from Curt Swigert Landscaping. River rock was suggested by Kathy Brownlee. Once rock is down it’s not going to wash away or mold and annual maintenance would be minimal. A reminder that plastic needs to be put down first to prevent losing the rock in the dirt. Anne said she would call Curt to discuss the mulch removal and alternatives to the current problem of mulch build up making using the benches very difficult.  
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  • The Budget Committee presented a Tentative Budget for the Fiscal Year 2018-19 and a copy of the current budget was distributed and reviewed. Due to an increase from tax levy, the library has more money available this fiscal year the bulk of which will be applied to salaries, materials and programs. IMRF is only applicable for the Library Director who puts in substantially more hours than the other staff members. The Budget Committee put more money aside in various accounts for items on the ‘Wish List’ including a new item called ‘Play Aways’ which is a self contained audio book geared toward early readers. Julie will order hard cover books so the child can read along with the Play Aways. Kathy Brownlee made a motion to accept the Budget. Nancy Gorden seconded. Roll Call vote included: Anne Byard, Kathy Brownlee, Diana Kupish, Dani Noland, Amy Brown, and Nancy Gorden with all ‘Aye’ votes. The motion carried.    

 

New Business:

  • The Date for next Budget Hearing will be held August 27, 2018, just prior to the regular Blue Mound Memorial Library Board of Trustees’ Meeting.

 

  • A Committee to Review Meeting Minutes for the past year includes Dani Noland & Nancy Gorden. The purpose of this committee is to make sure items set aside at one Board Meeting are discussed and resolved at a later date and not neglected or forgotten.

  

  • Employee opening needs to be filled soon so when Lindsey leaves her replacement will be trained with computers and general responsibilities. Julie will email Cindy at the Blue Mound Leader after the meeting and will also place a Help Wanted sign on the counter so patrons who might be interested in the position will be aware of the opening. An Interview Committee has been formed consisting of Kathy Brownlee, Diana Kupish and Julie Jones.
  • Other: Julie excused herself:

 

Personnel: Once a year the Budget Committee discusses pay raises for personnel.  With the influx of income due to the increase from the tax levy, the committee agreed on pay raises for all of the library staff.  After some discussion, it was decided that Anne will meet with each employee one-on-one to let them know of their raise.  Dani Noland made a motion to accept the proposed raises for library personnel.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.  

 

Motion to adjourn:  Kathy Brownlee moved to adjourn the meeting; Nancy Gorden seconded; motion carried.  Meeting adjourned at 7:25 p.m.

 

Diana Kupish, Secretary

 

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