Blue Mound Memorial Library

May 2018 Meeting Minutes

Attendance:

Anne Byard, President

Kathy Brownlee, Vice President

Diana Kupish, Secretary

Dani Noland, Trustee

Amy Brown, Treasurer

Julie Jones, Library Director

Nancy Gorden, Trustee

 

At 6:00 p.m. The meeting was called to order by President Anne Byard.

 

The Board recited the Pledge of Allegiance.

 

Secretary’s Report: Before reading the Minutes from the April 30th Meeting of Trustees, Diana suggested that after the Minutes have been completed, they could be e-mailed to the full Board of Trustees for their review. Then it would not be necessary to read the minutes aloud at the Board meeting.  If there are any additions or corrections, they can be addressed prior to or during the full Board meeting the following month.  This would allow each Board member more time to review the minutes and less time taken at the Board meeting reading them.  Another advantage is they would be sent to all Board members, including anyone absent.  Kathy Brownlee made a motion to make this procedural change.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.  A paper was passed around to make sure Julie has everyone’s preferred email. It was decided that Diana would prepare the minutes and send them to Julie to review.  Between the two of them, errors or misstatements would be corrected prior to sending them to the full board. 

 

Diana read the minutes from the February 26, 2018 meeting.  Kathy Brownlee made a motion to accept the minutes as read.  Amy Brown seconded.  The motion carried.

 

Treasurer’s Report:  The Treasurer’s Report was reviewed.  Dani Noland made a motion to accept the Treasurer’s Report as presented.  Kathy Brownlee seconded.  Motion carried. 

 

Librarian’s Report:

Ø  Genealogy items are being reviewed by Dani Noland and Alice Reed.

 

Ø  All items from Jill White Memorial Fund have been purchased and are in use at the Library including: a Round table, four chairs and 2 reading benches (with book storage space) in the junior reading section.  Books will be ordered for Story Time, Halloween and Christmas program handouts.  Those books will have a label inside acknowledging it as a Jill White Memorial.  The old tables and chairs have been donated to the Blue Mound Community Center. Julie would like to get a protective cover for the new table to preserve and extend its usefulness. Amy Brown made a motion to approve that purchase.  Dani Noland seconded.  The motion was approved with all ‘Aye’ votes.

 

 

Ø  The reduced donation for the Easter Egg Hunt was covered by the Library. 

 

Ø  Several old yearbooks were sold.  The Library still has three from each year.

 

Ø  Old yearbooks have been digitized by the Meridian High School as part of their Digital Trophy Case. 

 

Ø  The Per Capita Grant has been spent on materials.

 

Ø  Flowers were planted in front of the Library by the Mean Green Machines 4-H Club.  The two ‘bodyless kids’ planters were Julie’s creation and placed on the planter box.

 

Ø  Help was requested for Craft Day painting birdhouses on June 27th from 10:15 – 12:00

 

Ø  Revised copies of the Library Policy and Technology Plan were distributed to each Board Member. Julie reminded members that the Technology Policy is not required at this time but we have it if regulations change.

 

Ø  Book Club met on May 10th with 10 people present.  The second book to read is Me Before You by JoJo Moyes.

 

Ø  Coffee and Conversation continued through May with declining attendants as the month drew to a close.  There will be no Coffee and Conversation meeting during the summer when people are traveling or enjoying the weather but will resume in October.

 

Ø  Up Coming Programs Include: Summer Reading (Registration June 4 – 9)

Robot Dance Party – June 12 at 2:00 pm

Wiffle Ball and Mr. Softee – June 20

Craft Day (painting birdhouses) – June 27

 

Old Business:

Ø  Dani will have her gardener offer a proposal to remove the excess mulch in the Memorial garden.  Amy Brown offered the sons’ help as service hours.   A letter has been written and sent to Curt Swigert to revise the prior landscaping agreement.

 

New Business:

 

Ø  Nancy Gorden was sworn in as a new Board Member.  Kathy Brownlee made a motion to welcome Nancy to the Library Board of Trustees.  Amy Brown seconded the motion.  The motion carried with all ‘Aye’ votes.

 

Ø  The Board received and reviewed the Prevailing Wage which states the Library agrees to pay its employees the state mandated wages.  Dani Noland made a motion to Adopt the Prevailing Wage.   Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.

 

Ø  The Board received and reviewed the Ordinance No. 2018-1 stating an additional .02% tax on all taxable property be levied for the fiscal year beginning July 1, 2018.  Kathy Brownlee made a motion to approve Ordinance No. 2018-1.  Dani Noland seconded.  The motion carried with all ‘Aye’ votes. 

 

Ø  The Board must decide on asking a flat fee from non-resident library users or retain the current formula method.  Amy Brown made a motion to continue using the formula method. Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.

 

Ø  A Budget Committee was appointed to meet and prepare a budget for the fiscal year beginning July 1, 2018.  The Committee includes: Alice Reed, Anne Byard, Amy Brown, and Kathy Brownlee.  The Committee will meet at 6 pm on June 18th at the Library.

 

Other:

Ø  Dani Noland presented the Library Wish List and suggested the Budget Committee consider having more book shelves built for the old Blue Mound Leader Books. 

 

Julie excused herself:

 

Ø  The Board discussed adding Gratuities during the budget talks. Possible recipients would go to some of the people who volunteer their services doing repairs and maintenance which would otherwise cost the Library a considerable amount of money.  Kathy Brownlee made a motion to bring it up at the Budget Committee.  Dani Noland seconded.  The motion carried with all ‘Aye’ votes.

 

Personnel:  None.

 

Motion to adjourn:  Kathy Brownlee moved to adjourn the meeting; Dani Noland seconded; motion carried.  Meeting adjourned at 7:00 p.m.

 

Diana Kupish, Secretary

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