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Blue Mound Memorial Library

November 2020 BOARD MINUTES


Anne Byard, President

Nancy Gorden, Vice-President

Diana Kupish, Secretary

Amy Brown, Treasurer

Dani Noland, Trustee

Alice Reed, Consultant

Julie Jones, Librarian


Monday, November 23, 2020 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with the mask and social distancing guidelines in the annex of the Library with two board members seated at opposite ends of 8' tables, spaced several feet apart. The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for November, 2020.


The Board recited the Pledge of Allegiance.


Secretary's Report: Julie Jones verified that each Board member received the October 26th Minutes that had been emailed. Amy Brown made a motion to accept the Minutes as presented. Nancy Gorden seconded the motion. The motion carried with all "Aye" votes.


Treasurer's Report: The Treasurer's Report was presented in writing and reviewed by the Board of Trustees. Dani Noland made a motion to accept the Treasurer's report as presented. Amy Brown seconded the motion. The motion carried with all "Aye" votes.


Librarian's Report:

  • Book Club did not meet in November and is asking for guidance from the Board regarding meeting in December considering Governor Pritzker’s increased restrictions for eating inside restaurants. The restaurant at the Decatur Airport is considered essential because it is inside the airport. After some discussion, the general consensus rejected any plans for the Book Club to meet in person with the current restrictions due to health concerns..    
  • Story Time On The Go ended in mid-November. With 36 children signed up for the program, 33 participated each week. In spite of the challenges COVID has caused, the program was very successful.  

  • Upcoming Programs:
  • Christmas Program is scheduled on December 5th from 9:30 – 12 at the Library. With the increase in the number of cases and the increased restrictions from the governor, trying to have the program inside the annex would be prohibitive. Santa (Bill Deitz) is willing to do curbside chats with the children. Dani and Nancy volunteered to hand out goody bags to each attending child. Homemade treats are not allowed in keeping with health department guidelines. Goodie bags will include prepackaged treats, books, and crafts to go. With the program being curbside, the participation is expected to drop.
  • 12 Days of Christmas: Amy Brown suggested twelve stories be read by volunteers, recorded and put on the Library website at 7 p.m. on the twelve days before Christmas. Kerrigan is willing and able to do the technical side of this project. Several Board members volunteered to read the stories.
  • Carolyn Wetzel broke her foot and will be having surgery at DMH. She will be unable to clean for the Library for about six weeks.
  • Library hours at Level 3 of COVID: Julie talked to Rachel Miller, the Director of the Forsyth Library who said other libraries have reverted to curbside service in response to the governor’s announcement of a move to Level 3 due to a spike in COVID cases in Illinois. After some discussion concerning the number of patrons inside the Library at one time typically being less than 10, and the use of masks, hand sanitizer, social distancing, and Plexiglas at the checkout counter, Dani Noland made a motion for the Library to stay open and stick to the regular Library hours. Nancy Gorden seconded the motion. The motion carried. If circumstances worsen, Anne will call a Special Meeting to review the situation.  Old Business: 
  •                 Standards for Illinois Public Library: Continuing the reports by Board Members:
  • Grass: Dani’s landscaper was not able to take the job. This project will be addressed again in the spring.
  • Diana Kupish summarized her review of Chapter 12 concerning Technology in all aspects of the Library including services, programs and operations. The Library provides access to and maintains telephones, voicemail, fax and scanners, copiers, email, computers, and internet.
  • The Library staff is computer literate and willing and able to assist patrons in the use of electronic resources. Remote access to Library services is available 24/7; physical access to the computer workstations is limited to 30 minutes. The Library does not have self-checkout functionality; however with the size of the Library, it has never been an issue. The Library website is ADA compliant.  
  • Amy Brown summarized Chapter 13 on Marketing, Promotion and Collaboration including: long range strategic plan, staff and trustee participation in community organizations, visits from local, state, and federal officials, frequent update of the Library website, and promotion of Library activities through local media, website, flyers, posters, and displays.Guttering: Masonic Hall has an ongoing issue of water seeping into their building and expressed concern to the Library as mentioned in the October 26, 2020 Minutes. In an effort to be a good neighbor, the Library contacted Jack of Trimble Construction to see if the Library had contributed to the problem. Jack turned the gutter downspout more toward the street. Since it is commercial guttering, flexible hosing products would not fit on the Library’s downspout. Jack said this is not a new issue. The Masonic Hall has had water seep into their lower level for years. The decaying bricks need to be tuck-pointed and the ground should be built up around the back wall to direct water away from the building. The water issue has not been exacerbated by anything the Library has done. Before going any further, Alice Reed suggested the library contact our insurance company to determine the Library’s responsibility.New Business:
  • Amy noticed the Library’s flag is tattered and torn. Dani thinks she has one and will ask the Village to put it up. 

  • Other: In order to discuss Christmas bonuses, Julie and Alice were excused.
  • After some discussion, the Library Board agreed to give Christmas bonuses as follows:Julie Jones                          $100Erin Ireland                         $ 50                                       Karrigan True                     $ 25
  • Monica Reynolds             $ 50
  • Carolyn Wetzel                 $ 50
  • Alice Reed                           $150


Motion to Adjourn: With no further business to discuss, Nancy Gorden made a motion to adjourn the meeting. Dani Noland seconded the motion. The motion carried with all "Aye" votes. The meeting adjourned at 7:30 p.m.

The next Regular Board Meeting will be Monday, January 25, 2021 at 6:00 p.m.


                                                                                                                Diana Kupish, Secretary


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