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Blue Mound Memorial Library

November 2021 Board Minutes


Nancy Gorden, Vice-President 

Amy Brown, Treasurer 

Diana Kupish, Secretary 

Dani Noland, Trustee 

Julie Chapman, Trustee 

Sharon Reynolds, Trustee 

Julie Jones, Librarian 

Alice Reed, Consultant 


Monday, November 22, 2021 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines, in the annex of the Library with not more than two board members seated at opposite ends of 8’ tables, spaced several feet apart.  The Blue Mound Memorial Library Vice-President, Nancy Gorden, called to order the Board of Trustees meeting for November, 2021. 

The Board recited the Pledge of Allegiance.  

Secretary’s Report:  Vice-President, Nancy Gorden verified that each Board member received and reviewed the October 25, 2021 Minutes that had been emailed.  There were no questions. Julie Chapman made a motion to accept the Minutes as presented.  Amy Brown seconded the motion.  The motion carried with all “Aye” votes. 

Treasurer’s Report:  The Treasurer’s Report was presented in writing.  There were no questions.  Amy Brown made a motion to accept the Treasurer’s report as presented.  Sharon Reynolds seconded the motion.  The motions carried with all “Aye” votes. 

Librarian’s Report:   

  • Julie Jones announced that the Blue Mound Memorial Library has a new Library App.  Anyone can review books and order or reserve them from anywhere.  The user must know their Library Card number and the password, which is the last four of their Library Card number.  
  • Julie attended a Showcase Performance for Summer Reading on Tuesday, November 9th.  
  • Julie asked on behalf of the staff if the Library can close on Friday, December 24th.  Normally, the schedule has the Library close at 2:00 p.m. on December 24th.  This year Christmas is on Saturday and the employees will not be closed on Monday, December 27th.  The Board discussed the pros and cons.  Amy Brown made a motion for 2021 only, to close the Library on December 24th, 2021 due to the short staff.  Sharon Reynolds seconded the motion.  The motion carried with all ‘Aye’ votes.  


Library Activities: 

  • Book Club met on Thursday, November 18th, with 14 people in attendance.  They discussed “November 9” by Colleen Hoover.  The meeting was led by Beth Calvert and supervised by Lindsey Sheppard. 
  • Story Time finished up last week.  It has been a positive experience for all.  Numbers grew each week, averaging about 15 children.
  • Lego Clubmet on Saturday, November 20th with 3 children attending. 

Upcoming Programs: 

  • Book Clubwill be going out for dinner on December 16th at 6:30 p.m. at the East Grill at the Decatur airport and will discuss ‘The Christmas Shoes’ by Donna VanLiere.  The meeting will be led by Amber Height.     
  • Santa will be at the Library on Saturday, December 4thduring regular Saturday hours.  Helpers should be at the Library by 9:00 a.m. and stay through noon.  Following the school’s lead, cookies should be purchased from licensed and approved bakers such as Kroger, Walmart, Sams.  Each of the Board members agreed to bring two dozen cookies and deliver them to the Library on December 2nd or December 3rd.   Tables will be set up in the annex where each child will be able to do three crafts and have the snacks there too.    
  • Decatur Audubon Society contacted Julie offering a bird feeder project, supplies included, for children.   

Old Business:   

Standards for Illinois Public Library:  Continuing the reports by Board Members: 

  • Sharon Reynolds summarized her review of Chapter 6concerning Safety including:  accessible emergency contact numbers, fire alarms, extinguishers, disaster plan, medical supplies, and tornado shelter area.  With a fireproof cabinet in the Annex, there is also adequate security for valuable books and periodicals.  There have been no changes or need for changes since reporting in 2020.   
  • Sharon Reynolds summarized her review of Chapter 7covering Collection Management including: the annual expenditure for materials between 8 to 12 percent of the operating budget with a priority on materials that best serve the community and  materials cataloged according to standard library practices.  Collections are evaluated regularly to determine suitability for the community and the library patrons.  There have been no changes or need for changes since reporting in 2020.   


New Business:  

  • Library Clerk Position:  Julie received several applications for the position. The Board reviewed the applications and decided to offer the position to one of them.  
  • Christmas 2022 & New Years 2023:  During the discussion regarding closing on Christmas Eve this year, Christmas 2022 and New Year’s Day 2023 falls on Sundays.  It has been the practice of the Library to close the Library on the Monday following a holiday that falls on a Sunday.  The Board agreed to approve closing the Library on those days.  No motion was made on the subject.  
  • Anne had surgery today and is waiting for a room.  It was decided to get a poinsettia (with a $50 limit) and deliver it to her later when she is home.  A card will be sent to her at Memorial Medical Center.



  • The Clerk position will be offered to one of the applicants.  Julie Chapman made a motion to offer the position of Clerk to Ellie Fitzpatrick.  Sharon Reynolds seconded the motion.  The motion carried with all ‘Aye’ votes.  Julie will contact the applicant.  


Other:  None  


Motion to Adjourn:  With no further business to discuss, Dani Noland made a motion to adjourn the meeting.  Amy Brown seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 7:00 p.m. 


The Next Regular Board Meeting will be Monday, January 24, 2022 at 6:00 p.m. 

Diana Kupish, Secretary 


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