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Blue Mound Memorial Library

October 2019 Board Minutes

Attendance:

Anne Byard, President  

Diana Kupish, Secretary  

Nancy Gorden, Trustee

Amy Brown, Treasurer

Dani Noland, Trustee  

Julie Jones, Library Director

 

At 6:00 p.m.,  the Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees Meeting for October, 2019.   

 

The Board recited the Pledge of Allegiance.  

  

Secretary’s Report:   The minutes for the September 23rd Blue Mound Memorial Library Board of Trustees had been emailed to everyone to review.  Julie verified that everyone received the minutes electronically.  Amy Brown made a motion to accept the Minutes as presented. Dani Noland seconded the motion.  The motion carried with all ‘Aye’ votes.    

  

Treasurer’s Report:   The Treasurer’s report was presented in writing and reviewed by the Board of Trustees. After a couple questions, Dani Noland made a motion to accept the Treasurer’s Report as presented.  Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes.  

 

Librarian’s Report:    

  • The Library will close early on Thursday, October 31st to allow employees and patrons time to prepare for Halloween activities.  
  • The Library will be closed on Monday, November 11th for Veterans Day.
  • Julie will be taking time off to visit her daughter and grandchildren in South Carolina from November 5th through November 12th.
  • Library Activities: 
  • Story Time began on October 2nd with a younger group of children. There was an average of 25 children participating with several smaller siblings exploring their surroundings. Julie added that each year there is a different group of participants creating different dynamics but it is going fine.
  • Coffee and Conversation has resumed on Tuesdays, as of October 8th with between 2-6 attendees per week in the Library Annex. Coffee and snacks are provided.
  • The Pinochle Card Group began meeting on Tuesday, October 15th with 5 attendees, meeting on the 1st and 3rd Tuesdays of each month at 1:00 p.m. in the Library Annex.
  • Book Club met on October 17th to discuss the book “Where the Crawdads Sing” by Delia Owens and was well attended with 15 members.
  • Lego Club met on Saturday, October 19th with 11 children participating.
  • 1000 Books Before Kindergarten continues to grow with 27 children signed up.
  • Up Coming Programs Include:   
  • Ladies Sign Craft scheduled for November 14th at 6:00 p.m. Dani will bring snacks.
  • Book Club will meet on Thursday, November 21st at 6:30 p.m. to discuss the book “Before We Were Yours” by Lisa Wingate.
  • Lego Club will meet again on Saturday, November 16th at 10:00 a.m.
  • Story Time meets again every Wednesday until November 20th.
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  • Monica talked to Julie about using memorial money to put a deadbolt lock on the door to the Annex. It was discussed but Anne pointed out if the locks were to be installed, the cost should be taken from the Building Fund and not come from memorial money.
  • Julie talked to Valerie from Adams Memorial concerning the replacement of the cement brick spacers in the Memorial Walk. Plain granite bricks that cost $15 years ago when the Memorial Walk was first installed would now cost $44. The black granite bricks cost more at $55 each and the lighter gray granite bricks would be $44. There is a price break if 50 or more are purchased at one time. Julie will try to bring samples of the color options for the November meeting. Nancy Gorden made a motion to get rid of the deteriorating concrete bricks and replace them with granite bricks. Amy Brown seconded the motion. The motion carried with all ‘Aye’ votes.
  • A young patron who had moved away and subsequently, returned to Blue Mound requested a library card without having proof of address to show he is living in Blue Mound. Julie asked the Board of Trustees for guidance. The Board of Trustees instructed her to follow Library Board Policy. “The use of the Library or its services may be denied for due cause (i.e. failure to return items or to pay penalties…)”.       
  • Old Business:  
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  • Roof: Board of Trustees looked over the available colors for the metal roof with the majority favoring the brown color.   Anne Byard passed the decision on to Lindsey at Trimble Construction.    
  • Storage: Cindy Ervin is in the process of cleaning out her building. Meanwhile, the possibility of using that space for storage will be tabled for now.  New Business: 
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  • As part of the Per Capita Grant, the Board of Trustees must remain informed of their responsibilities to the Library and the community. Before the November Board meeting, the Board will review: Chapter 3 “Personnel” of “Serving Our Public3.0: Standards for Illinois Public Libraries” and the checklist at the end of the chapter; Chapters 11-14 and the appendices of the “Trustee Facts File Third or Fourth Edition”; The Digital Public Library of America (DPLA), The Illinois Digital Archives.
  • Kathy Brownlee has moved to Illiopolis and has resigned from the Board. Her position expires in 2021.
  • The Library received a Thank You note in response to the $100 donation given to Thinking Outside the Barn during the Farm Progress Show. Other: Personnel:  NoneMotion to adjourn:  With no further business to discuss,  Dani Noland moved to adjourn the meeting;  Amy Brown seconded.   The motion carried with all ‘Aye’ votes.  Meeting adjourned  at 7:05 p.m.   
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Diana Kupish, Secretary

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