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Blue Mound Memorial Library

OCTOBER 2020 BOARD MINUTES

 

Attendance:

Anne Byard, President

Nancy Gorden, Vice-President

Diana Kupish, Secretary

Dani Noland, Trustee

Julie Chapman, Trustee

Sharon Reynolds, Trustee

Julie Jones, Librarian

 

Monday, October 26, 2020 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with the social distancing guidelines in the annex of the Library with two board members seated at opposite ends of 8' tables, spaced several feet apart. The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for October, 2020.

 

The Board recited the Pledge of Allegiance.

 

Secretary's Report: Julie Jones verified that each Board member received the September 28th Minutes that had been emailed. Dani Noland noticed a couple spelling errors due to auto-correct and made a motion to accept the Minutes with those errors fixed. Julie Chapman seconded the motion. The motion carried with all "Aye" votes.

 

Treasurer's Report: The Treasurer's Report was presented in writing and reviewed by the Board of Trustees. Nancy Gorden inquired about the materials that were purchased during the month of October. Julie Jones explained that most of the materials were books, newspapers, etc, and Alice usually takes it from Per Capita. She will check with Alice and make the adjustment if necessary. Story Time materials are taken from Programs and office supplies or cleaning supplies comes from Supplies.   Nancy Gorden made a motion to accept the Treasurer's report as presented. Sharon Reynolds seconded the motion. The motion carried with all "Aye" votes.

 

Librarian's Report:

  • Book Club did not meet at Willow Ridge Winery on October 23, 2020 as planned and they will not meet again until December.
  • "Senior Freeze” meeting was held on Tuesday, September 29th from 1-3 pm. There were 16 people who attended. All were very grateful to the Library for hosting the event. Julie personally called anyone who attended in previous years.
  • Story Time On The Go began the first week of October for children preschool through kindergarten.   Thirty-four children signed up for the program. Julie contacted each family to remind them. If a child does not attend for two consecutive weeks, their name is removed from the list. She has found that the personal contact helps retain participation.

  • Upcoming Programs:
  • Christmas Program is scheduled on December 5th from 9:30 – 12 at the Library. Social distancing will be observed. Bill Deitz has agreed to attend. Goodie bags will include treats, books, and crafts to go. The event will be open to families but treats will be to go. Julie will provide a cookie sign-up sheet at the next board meeting. Empty tubs are needed to store the returned books being held back to reduce the spread of the pandemic  
  • Story Time On the Go will continue into November for preschool and kindergarten children.Grass: Anne discussed reseeding the front of the Library with Curt Swigert who said there is plenty of grass coming up between the weeds. It doesn’t need reseeding. It needs Weed ‘n Feed type product to kill the weeds and fertilize the grass. Dani Noland suggested contacting her landscaper Eric Tucker of Green Works Landscaping from Cowden to get another opinion regarding reseeding or weed ‘n feed or whatever.                  Standards for Illinois Public Library: Continuing the reports by Board Members:
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  • Old Business:
  • Sharon Reynolds summarized her review of Chapter 6 concerning Safety including: accessible emergency contact numbers, fire alarms, extinguishers, disaster plan, medical supplies, and tornado shelter area. With a fireproof cabinet in the Annex, there is also adequate security for valuable books and periodicals.
  • Sharon Reynolds summarized her review of Chapter 7 covering Collection Management including: the annual expenditure for materials between 8 to 12 percent of the operating budget with a priority on materials that best serve the community and materials cataloged according to standard library practices. Collections are evaluated regularly to determine suitability for the community and the library patrons.
  • Julie Chapman reported on her review of Chapter 8 on System Member Responsibilities and Resource Sharing including: ensuring staff and Board Members are aware of services offered by the regional library systems and the Illinois State Library. Resources, information and expertise are available via interlibrary loan, reciprocal borrowing and other formal cooperative agreements. These services supported by tax dollars and provided to all Illinois residents.
  • Julie Chapman summarized her review of Chapter 9 regarding Public Services: Reference and Reader’s Advisory Services including: basic services provided by the library, reference service policy, trained staff to assist patrons in using interlibrary loan and resource sharing, staff familiarity with access to community resources, publications, maps, local government and school board meetings and continuing education for staff at least annually. The staff and board members are active in the community and are responsive to recommendations by patrons.
  • Nancy Gorden reviewed and summarized Chapter 10 on Programming including: programs provided free or on a cost recovery basis, in accessible locations, handicapped accessible, reflecting the needs and interests of the community, with outreach programs to populations unable to visit the library. Additionally library programs serve children and their caregivers, young adults, adults and senior citizens and computer and online technology assistance when needed.
  • Nancy Gorden summarized Chapter 11 on Youth/Young Adult Services including: staff trained to assist youth with disabilities, language, literacy barriers, adaptive equipment and software as needed, regular evaluation of services with regard to popularity, effectiveness, accuracy, timeliness and patron ease encouraging input from young patrons. Youth material, books, and toys appropriately sized and accessible. Literacy programs and story time available to children and families. Leadership, volunteer groups and community opportunities promoted for young adults both formal and informal.New Business:
  • Guttering: Masonic Hall has an issue with water coming into their building and asked if the Library could redirect the Library’s guttering to see if that would help. Wanting to be a good neighbor, the Library contacted Jack Trimble to see what can be done. The Library doesn’t want to create problems for the Masonic Hall or for the Library. Perhaps, an extension to the guttering would resolve the problem for both facilities. Options will be discussed.
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Other:

Personnel:

Motion to Adjourn: With no further business to discuss, Nancy Gorden made a motion to adjourn the meeting. Julie Chapman seconded the motion. The motion carried with all "Aye" votes. The meeting adjourned at 7:21 p.m.

The next Regular Board Meeting will be Monday, November 23, 2020 at 6:00 p.m.

 

                                                                                                                Diana Kupish, Secretary

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