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Blue Mound Memorial Library

October 2021 Board Meeting Minutes

Attendance:

Anne Byard, President

Nancy Gorden, Vice-President

Amy Brown, Treasurer

Diana Kupish, Secretary

Dani Noland, Trustee

Julie Chapman, Trustee

Julie Jones, Librarian

 

Monday, October 25, 2021 at 6:00 p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines, in the annex of the Library with not more than two board members seated at opposite ends of 8’ tables, spaced several feet apart.  The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for October, 2021.

The Board recited the Pledge of Allegiance.

Secretary’s Report:  President, Anne Byard verified that each Board member received and reviewed the September 27, 2021 Minutes that had been emailed.  There were no questions. Amy Brown made a motion to accept the Minutes as presented.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.

Treasurer’s Report:  The Treasurer’s Report was presented in writing.  There were no questions.  Nancy Gorden made a motion to accept the Treasurer’s report as presented.  Amy Brown seconded the motion.  The motions carried with all “Aye” votes.

Librarian’s Report: 

  • Julie Jones met with Chief Chad Lamb on Tuesday, 9/28, regarding people congregating and disturbing around the entrance of the Library. His suggestion was to inform employees and staff to call the dispatcher and inform them of the ‘disorderly conduct’.  The dispatcher will send someone to take care of the matter.
  • Aaron Damery came to install the wireless counting system on 9/29. He has another job but will be able to respond to the Library’s needs within 24 hours.   
  • Karrigan True submitted her resignation with two weeks’ notice. She has been offered a full time position elsewhere and also plans to start taking classes at RCC.      

 

Library Activities:

  • Book Club met on Thursday, October 21st, with 12 people in attendance.  They discussed “The Four Winds” by Kristen Hannah.  The meeting was led by Lindsey Sheppard.
  • Story Time will meet again on Wednesday. They have been averaging about 15 children.
  • Lego Club met on Saturday, October 16th with 2 children attending.

 

Upcoming Programs:

  • Book Club will meet again on November 18th at 6:30 p.m. in the annex to discuss ‘November 9th’ by Colleen Hoover. The meeting will be led by Beth Calvert.    
  • Storytime will continue to meet each Wednesday.
  • Lego Club is scheduled to meet on Saturday, November 20th.
  • Santa will be at the Library on Saturday, December 4th during regular Saturday hours. Helpers should be at the Library by 9:00 a.m. and stay through noon.  Having homemade or pre-packaged treats is uncertain at this time and always subject to change.  It will be discussed at the November meeting.   

Old Business: 

  • Flag Pole: due to COVID related delays, getting the replacement flag pole will take a while.     
  • Per Capita Grant Review: Serving Our Public 4.0, Standards for Illinois Public Library:  Reports by Board Members:
  • Dani Noland summarized her review of Chapter 4 regarding Physical Access including: meeting Americans with Disabilities Act (ADA) accessible entrances, restrooms, resources, and parking.  Requirements have not changed since the last review in 2020. 
  • Dani Noland summarized her review of Chapter 5 covering Building Infrastructure and Maintenance including: building and grounds, furnishings, equipment, heating and air conditioning, and restrooms. Building and equipment maintenance is ongoing.  Requirements and routine practices have not changed since the last review conducted in October, 2020.  
  • Julie Chapman reported on her review of Chapter 8 on System Member Responsibilities and Resource Sharing including: ensuring staff and Board Members are aware of services offered by the regional library systems and partnership with Illinois State Library, Illinois library systems and other libraries (public, academic, school and special libraries) throughout the state. Resources, information and expertise are available via interlibrary loan, reciprocal borrowing and other formal cooperative agreements.  These services supported by tax dollars and provided to all Illinois residents.  Requirements and routine practices have not changed since the last review conducted in October, 2020. 
  • Julie Chapman summarized her review of Chapter 9 regarding Public Services: Reference and Reader’s Advisory Services. Patrons have access to almost unlimited resources through partnership with Illinois State Library, Illinois library systems and other libraries (public, academic, school and special libraries) throughout the state.  Staff is trained at least annually regarding basic services, computer access, resource sharing, and community resources, publications (maps, local government, and school board meetings).  The staff and board members are active in the community and are responsive to recommendations by patrons.  Requirements and routine practices have not changed since the last review conducted in October, 2020. 
  • Nancy Gorden reviewed and summarized Chapter 10 on Programming including: programs provided free or on a cost recovery basis, in accessible locations, handicapped accessible, reflecting the needs and interests of the community, with outreach programs to populations unable to visit the library. Additionally, library programs serve children and their caregivers, young adults, adults and senior citizens and computer and online technology assistance when needed.  Requirements and routine practices have not changed since the last review conducted in October, 2020. 
  • Nancy Gorden summarized Chapter 11 on Youth/Young Adult Services including: staff trained to assist youth with disabilities, language, literacy barriers, adaptive equipment and software as needed, regular evaluation of services with regard to popularity, effectiveness, accuracy, timeliness and patron ease encouraging input from young patrons. Youth material, books, and toys appropriately sized and accessible.  Literacy programs and story time available to children and families.  Leadership, volunteer groups and community opportunities promoted for young adults both formal and informal.   Requirements and routine practices have not changed since the last review conducted in October, 2020. 
  • Diana Kupish summarized her review of Chapter 12 concerning Technology in all aspects of the Library including services, programs and operations. The Library provides access to and maintains telephones, voicemail, fax and scanners, copiers, email, computers, and internet.

Library staff is computer literate and willing and able to assist patrons in the use of electronic resources.  Remote access to Library services is available 24/7; physical access to the computer workstations is limited to 30 minutes.  The Library does not have self-checkout functionality; however, being rural community and size of the Library, it has never been an issue.  The Library website is ADA compliant.    Requirements and routine practices have not changed since the last review conducted in November, 2021.   

  • Amy Brown summarized Chapter 13 on Marketing, Promotion and Collaboration including: long range strategic plan, staff and trustee participation in community organizations, visits from local, state, and federal officials, frequent update of the Library website, and promotion of Library activities through local media, website, flyers, posters, and displays. Outreach and promotional materials are sensitive to patrons with special needs. Requirements and routine practices have not changed since the last review conducted in November, 2021. 

 

New Business:  None

 

Other:  None

Personnel: 

  • With Karrigan leaving, Julie will publish the job opening. Several names were discussed as possible candidates for her replacement.  A committee will be needed to interview the candidates, probably before the next meeting.  Someone will contact potential committee members.
  • Anne Byard will not be at the November meeting. Nancy Gorden will lead the next meeting. 

 

Motion to Adjourn:  With no further business to discuss, Dani Noland made a motion to adjourn the meeting.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 6:55 p.m.

The Next Regular Board Meeting will be Monday, November 22, 2021 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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