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Blue Mound Memorial Library

September 2021 Board Meeting Minutes


Anne Byard, President

Nancy Gorden, Vice-President

Diana Kupish, Secretary

Sharon Reynolds, Trustee

Julie Chapman, Trustee

Alice Reed, Consultant

Julie Jones, Librarian


Monday, September 27, 2021 at 6:00p.m., the Blue Mound Memorial Library Board of Trustees met in accordance with Health Department guidelines, in the annex of the Library with not more than two board members seated at opposite ends of 8’ tables, spaced several feet apart.  The Blue Mound Memorial Library President, Anne Byard, called to order the Board of Trustees meeting for September, 2021.

The Board recited the Pledge of Allegiance.

Ordinance 21-3 was distributed for review.  Ordinance 21-3 itemizes the levy of taxes for the current fiscal year for the Blue Mound Memorial Public Library District ending June 30, 2022.  The difference between Ordinance 21-3 and Ordinance 21-2 approved in the August meeting is the additional column indicating the amount levied for each expense listed.  After reviewing Ordinance 21-3, there were no questions.  Sharon Reynolds made a motion to accept Ordinance 21-3 as presented.  Nancy Gorden seconded the motion.  In a roll call vote the following members of the Board of Trustees voted affirmatively:  Nancy Gorden, Sharon Reynolds, Julie Chapman, and Diana Kupish.  The motion is approved. 

Secretary’s Report:  President, Anne Byard verified that each Board member received and reviewed the August 23, 2021 Minutes that had been emailed.  Nancy Gorden made a motion to accept the Minutes as presented.  Julie Chapman seconded the motion.  The motion carried with all “Aye” votes.

Treasurer’s Report:  The Treasurer’s Report was presented in writing.  With no questions, Julie Chapman made a motion to accept the Treasurer’s report as presented.  Sharon Reynolds seconded the motion.  The motions carried with all “Aye” votes.

Librarian’s Report: 

  • Aaron Damery was at the Library on 9/9/21 to evaluate its technology needs and offer recommendations. On 9/18/21, he hard wired the four patron computers to resolve the issue of intermittent internet access and prevent unauthorized internet access from outside the Library. He will be returning to install a program that will count the number of times patrons access the internet via WIFI.  These are numbers required to complete the IPLAR report. 
  • Rose Reichert informed the Library that she will not be playing Mrs. Clause anymore. Carolyn Wetzel offered to play the part.   


Library Activities:

  • Book Club met on Thursday, Sept 9th with 12 people in attendance. 
  • Girl Scouts held a sign up informational meeting in the annex on Monday, Sept 13th.

Upcoming Programs:

  • Book Club will meet again on October 21st at 6:30 p.m. in the annex to discuss The Four Winds by Kristin Hannah being led by Lindsey Sheppard. Future meetings will be led by a different participant each month. 
  • Storytime will begin the first full week in October. COVID safety measures will mirror those of the school district.  Attendance will be kept in order to be able to contact trace if necessary.  
  • Lego Club is scheduled to meet on Saturday, October 16th. .  

Old Business:  

  • Flag Pole: Anne talked to Jenny Prasun from the Village who indicated the insurance will pay for the replacement of the flag pole.   The pole broke off at ground level so the original pole will need to be dug up in order to install its replacement. The original flag pole was installed by Jack Trimble Construction and the replacement pole will also be installed by Trimble Construction.  The previous pole was 30 ft tall, but after some discussion regarding the wear on the flag, it was decided the replacement pole should be a shorter one at 25 ft. tall.   Sharon Reynolds made a motion to install the shorter 25 ft. pole.  Nancy Gorden seconded the motion.  The motion carried with all ‘Aye’ votes. 


New Business:  

  • Each Board member received a chapter from the ‘Serving Our Public 4.0: Standards for Illinois Public Libraries to review and report any related deficiencies in our Library.


Other:  None

Personnel:  None

Motion to Adjourn:  With no further business to discuss, Julie Chapman made a motion to adjourn the meeting.  Sharon Reynolds seconded the motion.  The motion carried with all “Aye” votes.  The meeting adjourned at 6:37 p.m.

The Next Regular Board Meeting will be Monday, October 25, 2021 at 6:00 p.m.

                                                                                                                                                Diana Kupish, Secretary

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